Job Summary

We are seeking a Senior Executive Assistant for a temp-to-hire opportunity supporting a busy leadership team in a nonprofit charitable organization environment. This role is ideal for an experienced executive support professional who thrives in a fast-paced office, anticipates needs, takes ownership, and can operate independently with minimal direction.

The Senior Executive Assistant will provide high-level administrative and executive support while helping leaders stay organized, prepared, and focused. This is a strong opportunity for someone who enjoys being a trusted right hand to executives, values professionalism, and wants the potential to grow into a long-term role with a mission-driven organization.

The work environment is professional, collaborative, and leadership-focused, with an emphasis on accountability, follow-through, and positive teamwork. The right candidate will bring strong judgment, excellent communication skills, and the ability to remain calm and effective while managing multiple priorities.

Key Responsibilities

- Provide senior-level administrative and executive support to members of the leadership team.
- Manage calendars, scheduling, meeting coordination, follow-up items, and daily executive office priorities.
- Anticipate leadership needs, take initiative, and ensure assignments are completed accurately and on time.
- Organize information, track deadlines, prepare materials, and support projects or productions as needed.
- Communicate professionally with internal teams, external partners, and stakeholders.
- Maintain discretion, workplace boundaries, confidentiality, and a polished executive office presence.

Compensation and Benefits

- Pay range: $33 to $38 per hour.
- Job type: Temp-to-hire opportunity for the right candidate.
- Location: Santa Ana, CA, with an upcoming move to Costa Mesa, CA.
- Start date: 11/2/2026.
- Occasional evening and weekend work may be needed for productions and projects. While temporary, this is expected to be rare unless the candidate wants to participate.

Required Qualifications and Skills

- Support senior leaders in a fast-paced executive office environment.
- Manage calendars, priorities, meeting logistics, administrative follow-up, and project support.
- Anticipate executive needs, take ownership of tasks, and work independently with minimal direction.
- Maintain a professional presence while handling confidential and time-sensitive information.

- 6 to 10 years of administrative, executive assistant, senior administrative assistant, or executive support experience.
- Strong organizational skills with the ability to manage multiple priorities and shifting deadlines.
- Ability to work quickly, accurately, and proactively in a high-demand environment.
- Excellent written and verbal communication skills.
- Professional appearance and demeanor appropriate for an executive office setting.
- Strong judgment, discretion, reliability, and understanding of workplace boundaries.
- Ability to follow through consistently and remain focused on work priorities.
- Flexibility to support occasional evening or weekend needs related to productions or projects.

Preferred Qualifications

- Prior experience supporting executive leadership in a nonprofit, charitable organization, production, events, or mission-driven environment.
- Experience in a temp-to-hire role or ability to quickly adapt and contribute in a temporary assignment.
- Comfort supporting an office transition or relocation from Santa Ana to Costa Mesa.
- Strong interest in a long-term opportunity with a collaborative, values-driven organization.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.