Job ID: 1803250
Reference Code: DS-SBE-Program Coordinator
Job Summary
We are seeking a highly organized SBE Program Coordinator for a contract opportunity in San Rafael, CA. This role supports a Business Opportunity Program focused on Small Business Enterprise and Disadvantaged Business Enterprise compliance, contract monitoring, payment tracking, and program reporting.
This is an excellent opportunity for an administrative professional who enjoys detailed, compliance-focused work and wants to contribute to programs that support small and disadvantaged businesses. You will work with collaborative public-sector teams, project stakeholders, and internal partners in an environment that values accuracy, accountability, teamwork, and strong service to the community.
Key Responsibilities
- Enter, maintain, and review contract, subcontractor, participation, and payment information in the compliance management system.
- Track SBE participation and subcontractor commitments against established contract goals.
- Review contracts, amendments, change orders, payment records, and supporting documentation for accuracy and completeness.
- Research certified small businesses, NAICS codes, scopes of work, and subcontracting opportunities to support SBE goal setting.
- Monitor prime contractor and subcontractor payments, identifying missing, late, or inconsistent information.
- Assist with audits, compliance reviews, Commercially Useful Function reviews, bid evaluations, contract closeouts, and program reporting.
Compensation and Benefits
- Pay rate: $36 per hour.
- Job type: Contract/Temporary.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support SBE and DBE compliance activities, including contract tracking, participation monitoring, and payment review.
- Maintain accurate, organized, audit-ready electronic contract files and compliance documentation.
- Prepare reports, worksheets, correspondence, and documentation for internal teams and program stakeholders.
- Coordinate with Project Managers and internal departments to obtain required, corrected, or missing documentation.
- 3+ years of complex administrative experience requiring initiative and independent judgment.
- Strong attention to detail with the ability to work accurately with contract, financial, and compliance-related data.
- Proficiency with Microsoft Word and Excel.
- Strong research, organizational, analytical, and written and verbal communication skills.
- Ability to manage multiple priorities, meet deadlines, and maintain confidential information.
- Bachelor’s degree in Human Resources Management, Organizational Development, or a related field may substitute for one year of administrative experience.
Preferred Qualifications
- Experience with SBE or DBE programs, contract compliance, procurement, subcontractor monitoring, or payment reconciliation.
- Experience with DCMS, Bonfire, database systems, HRIS platforms, or similar compliance management systems.
- Familiarity with public-sector contracting, contract audits, change orders, subcontractor documentation, or certified business research.
- Knowledge of NAICS codes, scopes of work, subcontracting opportunities, and Commercially Useful Function review processes.