Job Summary
A professional office in Irvine, CA is seeking a friendly, organized, and polished Receptionist to support daily front desk operations and create a positive first impression for visitors, clients, and employees. This temp-to-hire opportunity is ideal for an administrative professional who enjoys being the welcoming face of an office while keeping operations running smoothly.
The Receptionist will play a key role in supporting a professional, team-oriented workplace where communication, reliability, and excellent service are valued. This position offers stability, consistent full-time hours, and the opportunity to contribute to a supportive office environment with collaborative leadership and positive teamwork.
Key Responsibilities
- Greet visitors, clients, and employees in a warm, professional, and welcoming manner.
- Answer, screen, and route incoming phone calls while providing excellent customer service.
- Manage front desk operations, visitor sign-in procedures, badges, conference room bookings, and reception area organization.
- Receive, sort, and distribute mail, deliveries, and office communications accurately and efficiently.
- Order and maintain office supplies while assisting with inventory needs.
- Support departments with administrative tasks such as data entry, filing, correspondence, and coordination with vendors or building management.
Compensation and Benefits
- Salary: $39,700 to $43,700 per year.
- Job Type: Temp-to-Hire, Full-Time.
- Schedule: Monday through Friday, standard business hours, such as 8:00 AM to 5:00 PM.
- Location: Irvine, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage front desk reception and serve as the first point of contact for visitors, clients, and employees.
- Coordinate phone calls, visitor access, mail, deliveries, conference room scheduling, and office supply needs.
- Provide administrative support including data entry, filing, correspondence, and general office coordination.
- Maintain a professional, organized, and welcoming reception area while handling sensitive information with discretion.
- High school diploma or equivalent required.
- 3 or more years of experience in a receptionist, front desk, administrative support, or customer service role.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Strong verbal and written communication skills.
- Excellent organizational skills with the ability to multitask in a fast-paced office environment.
- Professional appearance, polished demeanor, and a customer-focused approach.
- Ability to handle confidential information appropriately and with discretion.
Preferred Qualifications
- Associate degree preferred.
- Bilingual Spanish skills are a plus.