We are seeking a professional and organized Receptionist for a full-time, direct hire opportunity in Ontario, CA. This 100% onsite role supports a fast-paced, product-focused office environment within the e-commerce and manufacturing space.
The Receptionist will serve as the first point of contact for visitors, vendors, callers, and internal teams while also providing hands-on administrative support across E-Commerce, Sales, Marketing, Production, Design, and QA. This is a great opportunity for someone who enjoys variety, takes pride in keeping an office running smoothly, and wants to be part of a collaborative team environment.
The ideal candidate is polished, dependable, proactive, and comfortable balancing front desk responsibilities with administrative tasks, product sample coordination, shipment support, inventory tracking, and data entry. This role is well suited for someone who values teamwork, supportive leadership, structure, and the opportunity to contribute to daily business operations in a visible and important support position.
Key Responsibilities
- Greet visitors, vendors, and delivery personnel while maintaining a professional and welcoming front office environment.
- Answer and direct incoming calls, manage conference room scheduling, and assist with meeting coordination.
- Receive, distribute, prepare, and coordinate inbound and outbound shipments for internal teams.
- Maintain accurate records of product sample inventory, shipments, supplies, and related administrative information.
- Keep reception, conference rooms, kitchen, and shared office spaces clean, organized, and presentation-ready.
- Provide data entry and administrative support to E-Commerce, Sales, Marketing, Production, Design, QA, and other departments as needed.
Compensation and Benefits
- Pay: $21.00 per hour.
- Schedule: Monday-Friday, 8:00 AM-5:00 PM.
- Position Type: Full-time, direct hire.
- Work Location: 100% onsite in Ontario, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage front desk reception, visitor greeting, phone coverage, and office presentation.
- Coordinate incoming and outgoing shipments, product samples, and inventory tracking.
- Provide administrative and data entry support to multiple departments.
- Support day-to-day office operations, supply ordering, meeting coordination, and special projects.
- 1+ years of recent experience in reception, office administration, administrative support, or a similar role.
- Experience supporting an e-commerce, product-driven, or manufacturing organization.
- Proficiency with Microsoft Office, including Excel, Word, and Outlook.
- Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Excellent verbal and written communication skills.
- Professional, friendly, customer-focused demeanor with strong attention to detail.
- Ability to accurately handle product samples, shipment documentation, inventory records, and general office supplies.
- Self-motivated, dependable, proactive, and comfortable working with multiple departments and shifting priorities.
- Ability to run occasional business errands and assist with special projects as needed.
Preferred Qualifications
- Bilingual English and Spanish preferred.
- Previous experience supporting e-commerce operations, product samples, shipments, or inventory tracking preferred.
- Experience working with Sales, Marketing, Production, Design, QA, or cross-functional business teams is a plus.