Job Summary
We are seeking a professional and customer-focused Receptionist for a contract/temporary opportunity in Herndon, VA. This role is ideal for an organized administrative professional who enjoys being the first point of contact in a polished office environment and takes pride in creating a positive experience for visitors, vendors, employees, and internal teams.
The Receptionist will support daily front desk operations, manage incoming calls, assist with scheduling, and help maintain an efficient and welcoming workplace. This is a great opportunity to contribute to a collaborative office setting with supportive team members, clear expectations, and regular interaction across departments.
Key Responsibilities
- Greet and assist visitors, vendors, employees, and guests in a courteous and professional manner.
- Answer incoming calls, route inquiries appropriately, and take accurate messages.
- Manage visitor sign-in procedures, coordinate access, and support front desk security protocols.
- Schedule meetings and appointments using Microsoft Outlook.
- Coordinate with Executive Assistants and Facilities teams to support office operations, visitor needs, and scheduling requirements.
- Perform general administrative duties, including data entry, filing, document preparation, and maintaining reception and common areas.
Compensation and Benefits
- Pay rate: $20.00 to $25.00 per hour.
- Job type: Contract/Temporary.
- Location: Herndon, VA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Provide professional front desk reception and visitor support.
- Manage phone coverage, message taking, scheduling, and administrative coordination.
- Support office operations through data entry, filing, document preparation, and general clerical tasks.
- Maintain a clean, organized, and welcoming reception area.
- High school diploma or equivalent required.
- 3 to 5 years of relevant receptionist, front desk, administrative assistant, or customer service experience preferred.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
- Strong verbal and written communication skills.
- Professional demeanor with excellent interpersonal and customer service skills.
- Ability to multitask, prioritize responsibilities, and work independently in a fast-paced office environment.
- Strong attention to detail, organization, punctuality, and dependability.
- Ability to remain seated or standing at a reception desk for extended periods.
- Ability to occasionally lift or move office supplies and packages up to 20 pounds.
Preferred Qualifications
- Experience supporting corporate or professional office environments.
- Experience using scheduling software, CRM systems, or other office management tools.
- Ability to handle sensitive information with discretion and confidentiality.
- Strong problem-solving skills and a proactive approach to administrative support.