Job Summary
We are seeking a detail-oriented Purchase Order Coordinator for a temp-to-hire opportunity in New Haven, CT. This role is ideal for a dependable professional with experience in invoice processing, purchase order coordination, procurement support, accounts payable, or supply chain operations.
The Purchase Order Coordinator will play an important role in resolving invoice exceptions, reconciling purchase orders, communicating with vendors, and supporting daily office service operations. This position offers variety, visibility, and the opportunity to work independently in a professional, customer-focused environment with supportive teams and cross-functional collaboration.
This is a strong opportunity for someone who enjoys problem-solving, accuracy, process improvement, and providing excellent service to internal departments, vendors, and customers.
Key Responsibilities
- Review and resolve invoices that cannot be automatically matched with purchase orders, receiving records, or vendor documentation.
- Investigate pricing, quantity, receiving, and vendor discrepancies while coordinating with Buyers, Accounts Payable, Receiving teams, and department managers.
- Monitor open purchase orders, maintain invoice and audit documentation, and support timely purchase order closure.
- Communicate with vendors regarding invoice status, payment inquiries, missing documentation, and discrepancy resolution.
- Generate reports related to aged invoices, unmatched transactions, open purchase orders, and operational activity.
- Support daily site operations including mail, copy, scanning, imaging, reception, shipping and receiving, office supplies, conference rooms, and customer service needs.
Compensation and Benefits
- Pay Rate: $23.00 per hour.
- Job Type: 3-month contract-to-hire opportunity.
- Location: New Haven, CT 06511.
- Dress Code: Business casual.
- Driving: No driving required.
- Interview Process: Microsoft Teams interview followed by a potential on-site interview for qualified candidates.
- Parking: Parking expenses may be reimbursed.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Coordinate invoice resolution, purchase order reconciliation, and procurement support activities.
- Manage vendor communication, payment inquiry follow-up, and documentation requests.
- Support daily office service operations including mail, copy, scanning, reception, supplies, shipping, and receiving.
- Maintain reports, operational records, audit documentation, and purchase order status updates.
- Associate degree in Business Administration, Accounting, Finance, Supply Chain Management, or a related field, or equivalent work experience.
- 2+ years of experience in Accounts Payable, Purchasing, Procurement, Supply Chain, Finance, or a related field.
- Experience working with purchase orders, invoice processing, receiving documentation, and discrepancy resolution.
- Proficiency with Microsoft Office, especially Excel.
- Strong attention to detail, accuracy, organization, and follow-through.
- Basic technical aptitude with the ability to operate PCs, copiers, multifunction devices, imaging equipment, and mail-processing equipment.
- Strong written and verbal communication skills with the ability to interact professionally with vendors, customers, employees, and visitors.
- Ability to work independently, manage daily site operations, and present information to a small group when needed.
- Customer-facing experience is preferred for success in this service-oriented role.
Preferred Qualifications
- Experience in a healthcare or hospital environment.
- Experience with ERP systems such as Lawson, Workday, Oracle, SAP, or PeopleSoft.
- Understanding of procurement-to-payment or P2P processes.
- Familiarity with healthcare supply chain operations.
- Experience with office services, mailroom operations, copy center services, hospitality support, or managed print operations.