Job Summary
We are seeking a Property Assistant for a temp-to-hire opportunity in Vallejo, CA within the real estate and property management industry. This role is ideal for an organized administrative professional with experience supporting affordable housing documentation, resident files, applicant records, and TCAC/HUD compliance processes.
The Property Assistant will work closely with property management and compliance teams to help maintain accurate files, support certifications and recertifications, and ensure documentation is complete and well organized. This is a great opportunity to join a supportive, team-focused environment with strong leadership, clear processes, and a commitment to professionalism, resident service, and compliance excellence.
Key Responsibilities
- Maintain, organize, and update resident, applicant, and compliance files to ensure accuracy, completeness, and confidentiality.
- Process and review TCAC and HUD documentation, including certifications, recertifications, and supporting compliance records.
- Assist with file audits, inspections, compliance reviews, and preparation of documentation for internal and external review.
- Enter and maintain accurate information in property management software, databases, and office systems.
- Provide administrative support by answering phones, responding to emails, scheduling appointments, preparing correspondence, and coordinating meetings.
- Perform general office duties including filing, scanning, copying, document management, and records maintenance.
Compensation and Benefits
- Pay rate: $25.00 to $26.00 per hour.
- Job type: Temp-to-Hire.
- Location: Vallejo, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support affordable housing compliance documentation, including TCAC and HUD files.
- Maintain accurate resident, applicant, certification, and recertification records.
- Assist property management and compliance teams with audits, inspections, and file reviews.
- Provide day-to-day administrative support for office operations and resident service.
- 3 to 5 years of administrative, clerical, property management, or affordable housing support experience.
- Experience with TCAC, HUD, affordable housing, resident files, compliance documentation, or related property management processes.
- Strong data entry, document management, filing, scanning, and records organization skills.
- Proficiency with office systems, email, scheduling, and database or property management software.
- Excellent attention to detail, accuracy, confidentiality, and follow-through.
- Professional communication skills with the ability to support residents, applicants, vendors, and internal teams.
Preferred Qualifications
- Prior experience supporting affordable housing communities, multifamily housing, or property management offices.
- Familiarity with certification and recertification processes for regulated housing programs.
- Experience preparing files for audits, compliance reviews, or inspections.
- Bilingual communication skills are helpful but not required.