Job Summary
We are seeking an experienced Project Coordinator for a temp-to-hire opportunity in Milpitas, CA with a well-established general contractor in the industrial facilities and infrastructure construction space. This role is ideal for a highly organized construction administrative professional who enjoys supporting complex projects, coordinating documentation, and keeping project teams aligned from start to finish.
This organization is known for treating employees as a valued part of the business, offering a collaborative, partnership-driven culture, strong leadership, quality training, and modern systems to help teams perform at a high level. The Project Coordinator will work closely with project managers, subcontractors, vendors, clients, and internal teams to support successful project execution, compliance, communication, and documentation.
Key Responsibilities
- Organize, maintain, and update project documentation, including contracts, change orders, drawings, specifications, RFIs, submittals, permits, and licenses.
- Serve as a key communication point for project stakeholders, including internal teams, clients, subcontractors, vendors, and regulatory contacts.
- Support project scheduling by tracking timelines, milestones, procurement schedules, material deliveries, meetings, inspections, and site visits.
- Assist with contract administration, invoice tracking, project expenses, change orders, budget records, and cost tracking.
- Support quality control and compliance efforts by helping monitor safety standards, regulatory requirements, inspections, audits, and project documentation accuracy.
- Prepare project status reports, track issues and risks, and communicate updates to project managers and senior leadership.
Compensation and Benefits
- Salary range: $70,000 to $80,000 per year.
- Job type: Temp-to-hire.
- Location: Milpitas, CA.
- Benefits referenced include quality medical and dental plans, pension and profit sharing, competitive wages, state-of-the-art computer systems, and training.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Coordinate administrative support for construction projects from planning through completion.
- Manage project documentation, schedules, reports, contracts, change orders, invoices, and compliance records.
- Support communication between project managers, subcontractors, vendors, clients, and regulatory stakeholders.
- Track project milestones, procurement timelines, resources, risks, and project-related expenses.
- 6 to 8 years of experience in a project administrative, project coordinator, or similar support role within the construction industry.
- Experience working with a general contractor is required.
- Strong understanding of construction processes, project documentation, contracts, RFIs, submittals, change orders, and project management workflows.
- High school diploma or equivalent required.
- Strong organizational, time management, multitasking, and prioritization skills.
- Excellent written and verbal communication skills.
- High attention to detail with the ability to identify issues, track follow-up items, and support problem resolution.
- Ability to work effectively with project managers, field teams, subcontractors, vendors, and clients in a fast-paced construction environment.
Preferred Qualifications
- Degree in Construction Management, Engineering, or a related field.
- Experience supporting industrial facilities, infrastructure, commercial construction, or design/build projects.
- Familiarity with construction project management systems and modern document control tools.
- Experience assisting with bids, procurement coordination, vendor proposals, subcontractor coordination, and project cost tracking.