Job ID: 1791229
Reference Code: EV-Prodject-Administrator
Job Summary
We are seeking a detail-oriented Project Administrator for a direct hire opportunity in Anaheim, CA within the residential and commercial construction industry. This role is ideal for an organized construction administration professional who enjoys working with project documentation, estimating support, billing, purchase orders, and financial tracking from bid creation through final invoicing.
The Project Administrator will serve as a key operational and financial support resource for the construction department. This opportunity offers a fast-paced, team-oriented environment with supportive leadership, clear deadlines, and hands-on involvement in active construction projects. Candidates who value accuracy, follow-through, collaboration, and strong communication will be well positioned for success.
This is a strong opportunity for someone looking to build a stable career in construction administration while contributing directly to project organization, billing accuracy, and overall department efficiency.
Key Responsibilities
- Support the estimating team by gathering vendor quotes, organizing project specifications, and assembling formal construction bids and proposals.
- Generate, review, and process client invoices while tracking project expenses, labor hours, materials, and billing cycles.
- Issue purchase orders, manage PO revisions related to scope changes, and follow up on outstanding purchase orders with clients and vendors.
- Maintain accurate digital records for project costs, billing activity, department spreadsheets, and supporting project documentation.
- Provide administrative and compliance support to ensure project files are complete, organized, and audit-ready.
- Communicate with internal teams, vendors, and clients to support timely project updates, documentation flow, and financial tracking.
Compensation and Benefits
- Salary range: $58,000 to $66,560 per year.
- Job type: Direct hire.
- Schedule: Full-time with possible overtime.
- Location: Anaheim, CA.
- Benefits include 401(k), dental insurance, health insurance, and vision insurance.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support construction estimating, bid preparation, and proposal documentation.
- Process construction invoices, purchase orders, PO revisions, and billing records.
- Track project expenses, labor hours, materials, and financial documentation.
- Maintain organized, accurate, and audit-ready construction project files.
- 2+ years of experience in construction administration, construction billing, estimating support, or project coordination.
- At least 1 year of experience using Sage 100.
- Strong understanding of construction invoicing, purchase orders, vendor quotes, and the bidding process.
- Proficiency with Microsoft Excel, including accurate spreadsheet management and data entry.
- Experience working with construction accounting or construction management software.
- Exceptional attention to detail and accuracy when handling project financial records and documentation.
- Strong follow-up, negotiation, communication, and organizational skills.
- Ability to meet strict project deadlines in a fast-paced construction environment.
Preferred Qualifications
- Experience with Sage 100 or similar construction accounting software.
- Prior experience supporting both residential and commercial construction projects.
- Familiarity with scope changes, PO collections, billing cycles, and project cost tracking.
- Ability to work effectively with estimating teams, project teams, vendors, and clients.