Job ID: 1804127
Reference Code: JE-Payroll-& Workforce Administrator
The Payroll & Workforce Administrator is responsible for supporting accurate, timely, and confidential payroll processing while providing general human resources and administrative support. The position is primarily focused on payroll administration and also assists with employee records, onboarding, HR processes, reporting, and other administrative functions. The position is also responsible for maintaining accurate and complete employee information across internal payroll, HR, and workforce management systems. This includes ensuring employees are properly entered into applicable systems, employment and payroll changes are updated promptly, required documentation is maintained, and information is consistent and accurate across systems.
The ideal candidate is highly organized, detail-oriented, dependable, and comfortable handling sensitive employee information. This position requires strong communication skills, the ability to work independently, and the ability to manage recurring deadlines while responding to changing priorities.]
This is a full time, fully on-site, temp to hire or direct hire opportunity paying between $24-34 an hour depending on experience.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Job Responsibilities - Payroll, Human Resources, and Administrative
Payroll: 75%
- Process payroll accurately and timely in accordance with established schedules and procedures.
- Review and verify employee timekeeping records, including regular hours, overtime, PTO, and other applicable time entries.
- Research and resolve payroll discrepancies and work with employees and supervisors to obtain necessary information.
- Maintain accurate payroll and employee compensation records.
Process employee changes affecting payroll, including new hires, terminations, pay changes, deductions, and other updates.
- Assist with payroll reporting, reconciliations, and related documentation.
- Respond to employee questions regarding payroll, timekeeping, deductions, and related matters.
- Maintain confidentiality of payroll, compensation, and other sensitive employee information.
- Assist with maintaining compliance with applicable payroll requirements and company procedures.
- Communicate with payroll providers or other third-party partners as needed.
HR & Administrative: 25%
- Support employee onboarding and offboarding processes.
- Maintain accurate and confidential personnel files and employee records.
- Assist with employee information updates and record maintenance in applicable HR and payroll systems.
- Support benefits administration and routine employee questions.
- Assist with recruiting and hiring activities as needed.
- Prepare and maintain employment-related documentation.
- Support employee communications and routine HR processes.
- Assist with compliance documentation, reporting, and recordkeeping.
- Provide general administrative support to the organization.
- Assist with special projects and other duties as assigned.
Required Qualifications:
- 3+ years of payroll, HR, and administrative experience
- Experience maintaining accurate employee records in internal systems
- Strong attention to detail, organization, and confidentiality
- Experience reconciling payroll and employee data
- Experience with payroll or HRIS systems
Preferred Qualifications:
- Construction or field-based workforce experience
- Bachelor's Degree in HR, business, accounting, or related field
- Experience supporting employee onboarding and changes
This is a full time, fully on-site, temp to hire or direct hire opportunity paying between $24-34 an hour depending on experience.
If your experience aligns with the qualifications listed above, we will reach out to you directly with next steps.