Job ID: 1795103
Reference Code: DI-Operations-Coordinator
Job Summary
We are seeking an Operations Coordinator for a direct hire opportunity with a mission-driven nonprofit organization in Burbank, CA. This full-time role supports Human Resources, Finance, and Operations functions, making it ideal for an organized administrative professional who enjoys variety, confidentiality, collaboration, and meaningful work.
The Operations Coordinator will help keep internal processes running smoothly by supporting employee records, HR systems, bookkeeping, vendor coordination, office operations, data entry, and asset tracking. This is a great opportunity to join a values-based environment with supportive leadership, strong teamwork, and a positive mission focused on community impact and education access.
This position offers exposure to multiple business functions and is well-suited for someone early in their career who is detail-oriented, customer service focused, coachable, and eager to grow within nonprofit administration, human resources, finance, or operations.
Key Responsibilities
- Provide administrative support to Human Resources, including employee files, onboarding paperwork, HRIS updates, interview scheduling, time-off administration, and policy-related support.
- Support finance operations through bookkeeping, accounts payable, accounts receivable, reimbursements, check processing, vendor communication, and financial document preparation.
- Assist with office operations, IT coordination, mail, deliveries, records organization, equipment tracking, and general administrative support.
- Prepare data for Salesforce uploads, maintain accurate records, and help ensure physical and digital files are organized and up to date.
- Coordinate with employees, vendors, school stakeholders, and internal teams in a professional, confidential, and service-oriented manner.
- Assist with meetings, events, inventory, supplies, contracts, audits, and other operational projects as assigned.
Compensation and Benefits
- Salary: $45,000 to $50,000 per year.
- Job Type: Direct Hire.
- Position Status: Full-time.
- FLSA Status: Non-exempt.
- Benefits include health, dental, and vision insurance.
- 403(b) retirement plan opportunities.
- Accrued paid time off.
- Paid winter break over Christmas week.
- Three weeks of paid summer break.
- 15 paid national holidays.
- Office environment with possible quarterly travel to partner schools or clients throughout Los Angeles County.
- Occasional travel outside Los Angeles may be required.
- Reliable transportation is required for commuting and occasional work-related errands.
- Mileage reimbursement is provided for assigned work-related travel.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support HR administration, employee records, onboarding, HRIS updates, and confidential personnel documentation.
- Process bookkeeping tasks, reimbursements, vendor invoices, purchase orders, and financial documentation.
- Coordinate office operations, equipment tracking, data uploads, records management, and vendor communication.
- Provide responsive administrative and project support to HR, Finance, Operations, and leadership teams.
- Bachelor’s degree in Human Resources, Business Administration, Finance, or a related field.
- 1 year of relevant experience required.
- Additional years of experience may be substituted in lieu of up to 2 years of the required education.
- Strong written and verbal communication skills.
- Excellent organizational skills with strong attention to detail.
- Ability to prioritize tasks, multitask, meet deadlines, and work independently with limited supervision.
- Ability to maintain confidentiality, professionalism, integrity, and sound judgment.
- Customer service oriented with the ability to handle sensitive or difficult situations appropriately.
- Intermediate to strong skills in Microsoft Word, Microsoft Excel, and Google Suite.
- Ability and willingness to learn systems such as ADP, QuickBooks, and Salesforce.
- Strong interpersonal skills and ability to collaborate effectively with employees, vendors, and external stakeholders.
- Flexible, coachable, mission-driven, and proactive approach to work.
Preferred Qualifications
- Nonprofit experience preferred.
- Experience with ADP, QuickBooks, and/or Salesforce preferred.
- Prior experience supporting HR, finance, operations, office administration, or nonprofit administrative functions preferred.