Job Summary

We are seeking an Office Support Specialist for a temporary 3+ month opportunity in Waltham, MA. This role supports a busy university mailroom and office services operation, making it a great fit for someone who enjoys active, hands-on work, providing excellent customer service, and keeping daily operations running smoothly.

The Office Support Specialist will assist with mail processing, package handling, copy and print services, document support, and general office services. This position offers a consistent Monday through Friday schedule, a collaborative campus environment, and the opportunity to work with a supportive team that values reliability, professionalism, and attention to detail.

Key Responsibilities

- Process, sort, distribute, and prepare incoming and outgoing mail, packages, and campus deliveries.
- Operate high-volume copiers, printers, scanners, and document imaging equipment for copy, print, binding, and finishing requests.
- Support shipping, receiving, office supply inventory, filing, records organization, and document management tasks.
- Respond to customer service requests promptly and professionally while supporting staff, faculty, and campus customers.
- Troubleshoot minor equipment issues, maintain logs, record meter readings, and assist with general office support needs.
- Help with meeting room setup, supply movement, and additional administrative or operational duties as assigned.

Compensation and Benefits

- Pay Rate: $19.00 per hour.
- Job Type: Temporary 3+ month contract assignment.
- Schedule: Monday through Friday, 8:30 AM to 5:00 PM.
- Hours: 40 hours per week.
- Location: Waltham, MA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.