Job Summary Required Qualifications and Skills
We are seeking an Office Services Specialist to support onsite mailroom, document processing, scanning, copying, shipping, receiving, and general office services in a professional business environment in Bloomfield, CT. This temp-to-hire opportunity is ideal for a dependable administrative or office services professional who enjoys hands-on work, providing excellent customer service, and keeping daily operations running smoothly.
As a Senior On-Site Service Specialist, you will play an important role in supporting employees, visitors, and internal teams by managing physical mail, scanning documents into delivery systems, maintaining organized work areas, and operating office equipment with accuracy and professionalism. This role offers a steady Monday through Friday schedule, a collaborative onsite environment, supportive team interaction, and the opportunity to build long-term career experience in office services and document management.
Key Responsibilities
- Process, sort, scan, and distribute incoming and outgoing mail, documents, packages, and office materials.
- Operate high-volume scanning, copying, printing, and document imaging equipment while ensuring quality and accuracy.
- Manage electronic files, document management systems, filing, archiving, purging, and records organization according to established procedures.
- Provide professional customer service by responding to service requests, job status questions, and onsite support needs.
- Maintain copier areas, supply areas, service logs, inventory records, and related office services documentation.
- Support shipping and receiving, conference room setups, equipment troubleshooting, and other onsite office support tasks as assigned.
Compensation and Benefits
- Pay Rate: $21.50 per hour.
- Job Type: Temp-to-Hire.
- Assignment Length: 4+ months, temp-to-engage.
- Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
- Hours: 40 hours per week with a 1-hour lunch.
- Location: Bloomfield, CT 06002.
- Work Environment: Professional onsite office environment.
- Dress Code: Business casual.
- Parking: Free parking available.
- Driving: No driving required.
- Overtime: May occasionally require overtime or off-hours support based on business needs.
- Process physical mail, scan documents, and route materials through established delivery and document systems.
- Operate high-volume copiers, scanners, document imaging equipment, and related office technology.
- Maintain accurate files, records, service logs, inventory records, and organized office services work areas.
- Provide onsite customer service and support for employees, visitors, and internal service requests.
- High school diploma or GED required.
- 1 to 2 years of experience in office services, administrative support, customer service, mailroom, document processing, or a similar role.
- Experience using copying, scanning, document imaging, mail processing, or office equipment preferred for success in the role.
- Good computer skills, including Microsoft Office and the ability to use document management systems.
- Strong organization, prioritization, filing, recordkeeping, and attention-to-detail skills.
- Ability to follow written and verbal instructions and complete assigned tasks accurately by deadline.
- Strong customer service, communication, troubleshooting, and problem-solving skills.
- Ability to work independently while collaborating effectively with team members.
- Professional, dependable, and discreet when handling confidential or sensitive documents.
- Ability to stand and walk for extended periods, bend, reach, stretch, and perform repetitive movements.
- Ability to lift or move items weighing up to 50 pounds and push or pull equipment when required.
Preferred Qualifications
- Mail processing experience.
- Document scanning and document imaging experience.
- Data entry, file management, records management, filing, and archiving experience.
- Shipping and receiving experience.
- Experience operating office equipment, copiers, printers, scanners, and document management systems.
- Inventory management, quality control, troubleshooting, time management, and multitasking skills.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.