Administrative Operations Assistant

Location: Calabasas, CA
Employment Type: Direct Hire
Salary: Up to $60,000 annually

About the Opportunity

A growing promotional products company is seeking an Administrative Operations Assistant to join its team. This is an excellent opportunity for someone who is eager to learn, enjoys working in a fast-paced environment, and is looking for a long-term career with significant growth potential.

This role will begin by supporting daily administrative operations while learning the business, industry terminology, internal systems, and client processes. You'll work closely with the Operations Administrator, who will provide hands-on training and mentorship as you become an integral part of the team.

Responsibilities
Provide administrative and operational support to the sales and operations teams.
Respond promptly to client inquiries and provide timely updates on order status.
Learn company systems, databases, and sourcing processes.
Prepare purchase orders and maintain accurate documentation.
Assist with quotes, order tracking, and project coordination.
Upload and organize files and maintain accurate records.
Communicate professionally with clients via phone, email, and text.
Prioritize multiple projects while meeting deadlines in a fast-paced environment.
Proactively identify tasks that need attention and take initiative without constant direction.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.