Job ID: 1801394
Reference Code: KI-Office-Manager/Workplace Specialist
Job Summary
We are seeking an Office Manager/Workplace Specialist for a temporary contract opportunity in the Westlake/Roanoke, TX area. This role is ideal for a workplace operations, office management, facilities, hospitality, or event management professional who enjoys creating a productive, welcoming, and well-organized office environment.
The Office Manager/Workplace Specialist will support a well-established financial services organization by improving the employee workplace experience, coordinating office services, managing vendors, and supporting workplace projects from planning through completion. This is a great opportunity to work with collaborative teams, supportive leadership, and cross-functional partners while making an immediate impact on day-to-day site operations.
Key Responsibilities
- Coordinate daily workplace operations to support a smooth, professional, and employee-focused office environment.
- Manage workplace projects, including space planning, office moves, workplace enhancements, timelines, budgets, and deliverables.
- Partner with Workplace, IT, Physical Security, leadership, and other internal teams to support site needs and employee experience initiatives.
- Manage vendor relationships related to furniture, food service, audiovisual support, workplace services, and office operations.
- Support office events, employee engagement activities, and workplace experience programs.
- Evaluate workplace processes and recommend improvements that enhance efficiency, collaboration, and service quality.
Compensation and Benefits
- Pay range: $25.00 to $30.00 per hour.
- Job type: Temporary contract.
- Contract length: 3 to 4 months.
- Location: Westlake/Roanoke, TX area.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage workplace operations, office services, space planning, vendor coordination, and employee experience initiatives.
- Coordinate workplace projects from planning through execution, including timelines, budgets, deliverables, and stakeholder communication.
- Support office events, employee engagement activities, and cross-functional workplace initiatives.
- Identify process improvements that enhance workplace efficiency, service delivery, and the overall employee experience.
- 3 or more years of experience in workplace operations, office management, facilities, hospitality, event management, or a related field.
- Experience managing vendors and coordinating workplace services.
- Strong project management, organizational, and prioritization skills.
- Excellent written and verbal communication skills.
- Ability to work independently, solve problems proactively, and manage multiple priorities in a fast-paced environment.
- Strong interpersonal skills with a customer-service mindset.
- High level of professionalism, discretion, emotional intelligence, and sound judgment.
Preferred Qualifications
- Bachelor’s degree or equivalent professional experience.
- Experience using Google Workspace, including Gmail, Docs, Sheets, Calendar, and Slides.
- Experience supporting workplace operations in a corporate, financial services, or professional office environment.