We are seeking a personable, reliable and professional Office Coordinator for a well-established firm in Glens Falls. This role sits at the center of daily operations and shapes first impressions for clients. You will be ensuring everything runs smoothly behind the scenes. As the first point of contact for clients, you will create a warm, polished experience from the moment they walk through the doors or call the office. You will play a key role in keeping the office organized, responsive to clients, and running efficiently.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
What You’ll Do
Client
Experience: Greet clients and visitors with professionalism and warmth to deliver an outstanding experience.
Meeting Logistics: Manage conference room calendars and coordinate meeting setups.
Communication: Handle incoming phone calls with confidence and clarity.
Vendor Management: Maintain relationships with business vendors and service providers.
Operations: Oversee mail distribution and office supply inventory.
Financial Support: Support invoicing and accounts payable processes.
Growth Opportunities: Contribute to marketing initiatives if aligned with your background and interests, with matching growth in compensation.
Who You Are
Attributes: Naturally positive, approachable, and service-oriented.
Skills: Highly organized with the ability to juggle multiple priorities.
Communication: A clear and thoughtful communicator, both in person and on the phone.
Mindset: Someone who enjoys making others feel comfortable, valued, and welcome.
Technology: Proficient in Microsoft Office applications.
What Is Offered
A comprehensive benefits package is provided to support your well-being and future, including -
Health & Dental: Fully paid health insurance premiums for individuals and no-cost dental insurance.
Insurance: Group life and long-term disability coverage with low-cost vision insurance options.
Perks: Monthly dry cleaning allowance alongside wellness programs like on-site chair massages and chair yoga.
Retirement: A 401(k) plan featuring an employer match.
Time Off: A generous paid time off program.