Job Summary
We are seeking an experienced Office Assistant for a contract/temporary opportunity in Belmont, CA. This role is ideal for an administrative professional who enjoys providing dependable clerical support, helping an office run smoothly, and contributing to work that supports a mission-driven nonprofit environment.
As an Office Assistant, you will be part of a collaborative team where your contributions are valued and your attention to detail makes a direct impact. This is a great opportunity for someone with a stable administrative background who is ready to step into a busy office setting, support day-to-day operations, and provide excellent service to internal teams, visitors, and callers.
Key Responsibilities
- Answer incoming phone calls and provide professional customer service over the phone and in person.
- Open, sort, and distribute incoming mail accurately and efficiently.
- Assist with preparing and mailing documents to support office operations.
- Coordinate scheduling needs and help maintain organized calendars or appointments.
- Provide general clerical and administrative support to a busy office team.
- Use Microsoft Excel, Word, and Outlook to complete routine administrative tasks.
Compensation and Benefits
- Pay rate: $23.00 to $24.00 per hour.
- Job type: Contract/Temporary.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Provide front desk, phone, mail, and general office support.
- Assist with document preparation, mailing, scheduling, and administrative coordination.
- Support customer service needs both in person and by phone.
- Help maintain smooth daily office operations in a busy administrative environment.
- 3 to 5 years of administrative or clerical support experience.
- Stable work history in administration.
- Proficiency with Microsoft Excel, Word, and Outlook.
- Strong phone etiquette and customer service skills.
- Ability to manage multiple tasks with accuracy and professionalism.
- Reliable, organized, detail-oriented, and comfortable working as part of a team.
Preferred Qualifications
- Prior experience supporting a nonprofit, charitable organization, or mission-driven office environment.
- Experience working in a fast-paced office with frequent phone, mail, scheduling, and customer service responsibilities.