Job ID: 1803446
Reference Code: AC-Office-Administrator - HVAC
Job Summary
We are seeking an experienced Office Administrator - HVAC for a temp-to-hire opportunity in Irvine, CA. This role is ideal for a highly organized administrative professional with a strong background in HVAC, plumbing, landscaping, home restoration, or a related service-based construction industry.
This position supports a busy, hands-on office environment where flexibility, reliability, and the ability to wear multiple hats are essential. The right candidate will enjoy working with a smaller company setting, supporting day-to-day operations, assisting with administrative coordination, and contributing to a team-oriented workplace with supportive leadership and steady workflow.
Key Responsibilities
- Provide daily administrative support for office operations, field service coordination, and customer-related documentation.
- Assist with proposals, bids, contracts, service paperwork, and other business documents as needed.
- Support basic HR, payroll, and accounting-related administrative tasks.
- Maintain accurate records, files, schedules, and internal communication.
- Coordinate with internal team members, vendors, customers, and field personnel to help keep operations running smoothly.
- Take ownership of a variety of office needs in a small-company environment where adaptability is important.
Compensation and Benefits
- Pay: $32 per hour.
- Schedule: Monday through Friday, 4 to 6 hours daily.
- Job Type: Temp-to-hire.
- Location: Irvine, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support daily office administration for a service-based construction or home restoration environment.
- Assist with proposals, bids, contracts, payroll, HR, accounting, and operational documentation.
- Coordinate communication between office staff, customers, vendors, and field teams.
- Maintain organized records, schedules, files, and administrative workflows.
- 6 to 10 years of administrative or office support experience.
- Previous experience in HVAC, plumbing, landscaping, home restoration, construction services, or a closely related industry.
- Demonstrated longevity and stability in previous roles.
- Strong organizational skills with the ability to manage multiple priorities.
- Comfortable working in a smaller company environment where employees may handle a variety of responsibilities.
- Professional communication skills and attention to detail.
- Dependable, proactive, and able to work independently with minimal supervision.
Preferred Qualifications
- Experience with HR administration, payroll support, basic accounting, or bookkeeping.
- Experience preparing proposals, bids, contracts, service documentation, or customer-facing business documents.
- Background supporting residential or commercial service operations.
- Prior experience in a small business environment where flexibility and cross-functional support were required.