Job ID: 1803400
Reference Code: DL-Office-Administrator / Bookkeeper
Job Summary
A well-established general contracting company in Kirkland, WA is seeking an experienced Office Administrator / Bookkeeper to join a small, collaborative team in a direct hire role. This is a hands-on position supporting accounting, construction administration, vendor documentation, and daily office operations.
This is an excellent opportunity for someone who enjoys variety, takes pride in accurate work, and wants to become a trusted part of a stable business. The team offers a supportive environment, practical cross-training, and the opportunity to grow into additional responsibilities over time. The role starts at approximately 28 to 30 hours per week, with the potential to grow into a full-time position for the right person.
Key Responsibilities
- Process accounts payable, enter vendor invoices, and manage recurring monthly invoices and operating expenses.
- Prepare, distribute, and track subcontract agreements, Certificates of Insurance, W-9s, and related vendor documentation.
- Maintain organized vendor, project, accounting, and office records for daily operational efficiency.
- Manage incoming mail, Positive Pay activity, and general office administration.
- Assist with special projects and cross-train in payroll, accounts receivable, and additional accounting functions as needed.
- Support a small team by taking ownership of tasks, prioritizing deadlines, and pitching in where needed.
Compensation and Benefits
- Salary range: $65,000 to $75,000 per year.
- Direct hire opportunity.
- Approximately 28 to 30 hours per week to start.
- Opportunity to grow into a full-time position.
- Kirkland, WA location.
- PTO.
- Insurance stipend.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Process accounts payable, vendor invoices, recurring expenses, and basic accounting transactions.
- Maintain subcontract agreements, COIs, W-9s, vendor files, and project documentation.
- Support day-to-day office administration, mail handling, records management, and special projects.
- Cross-train on payroll, accounts receivable, and other accounting functions as the role grows.
- 3 to 5 years of experience in office administration, bookkeeping, accounting support, accounts payable, or a similar hands-on role.
- Strong understanding of accounts payable and basic accounting procedures.
- Experience using Sage or another accounting or ERP system.
- Proficiency with Microsoft Office.
- Excellent organization, accuracy, and attention to detail.
- Ability to prioritize tasks, work independently, and manage multiple responsibilities.
- Strong communication skills and a collaborative, team-oriented approach.
- Willingness to learn the business, take ownership, and grow into additional responsibilities over time.
Preferred Qualifications
- Experience in construction, general contracting, engineering, mechanical, electrical, property management, or a related industry.
- Familiarity with subcontract agreements, Certificates of Insurance, W-9s, and vendor compliance documentation.
- Interest in growing from a part-time schedule into a broader office management or accounting support role.