Job ID: 1791581
Reference Code: 111EC-Medical-Front Office Admin
Job Summary
We are seeking a dependable and organized Medical Front Office Admin for a temporary, on-site assignment in Ventura, CA. This role will provide leave coverage in a busy pediatric therapy office supporting Speech Therapy, Occupational Therapy, Physical Therapy, and Early Intervention services for children.
The Medical Front Office Admin will be an important part of the patient experience, helping families navigate scheduling, intake, insurance verification, billing questions, deductibles, and out-of-pocket cost explanations. This is a great opportunity for an experienced medical front office professional who enjoys working in a collaborative healthcare environment, supporting therapists and patients, and keeping daily operations running smoothly.
This position offers a supportive team environment, structured cross-training, steady weekday hours, and the opportunity to contribute to meaningful care services within the community. Candidates must be able to commit to the full temporary assignment through December.
Key Responsibilities
- Coordinate patient intakes and support a smooth check-in and front office experience for patients and families.
- Schedule appointments, manage calendars, and assist with assigning patients to appropriate therapists.
- Verify insurance information and explain deductibles, out-of-pocket amounts, and related insurance processes.
- Assist with billing-related questions, documentation, and accurate record maintenance.
- Manage multiple front office priorities in a busy medical office setting while maintaining professionalism and confidentiality.
- Communicate clearly with patients, families, therapists, and internal team members to support daily operations.
Compensation and Benefits
- Pay: $25.00 to $28.00 per hour.
- Schedule: Monday through Friday, 8:30am to 5:00pm.
- Location: Ventura, CA, on-site.
- Job Type: Contract/Temporary.
- Assignment Duration: Temporary assignment beginning in June and continuing through December 2026.
- Cross-training will be provided prior to the current employee’s last day.
Equal Opportunity Employer / Disabled / Protected Veterans
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Coordinate patient intake, scheduling, and front office workflow in a medical office setting.
- Verify insurance coverage and support billing, deductible, and out-of-pocket cost communication.
- Maintain organized patient records and assist with accurate documentation.
- Support therapists, patients, and families with professional front office communication.
- 3 to 5 years of relevant administrative, clerical, or medical front office experience preferred.
- Prior experience in a medical office, healthcare office, or insurance-related environment required.
- Strong understanding of insurance verification, deductibles, out-of-pocket costs, and patient billing processes.
- Scheduling experience in a front office or healthcare setting.
- Comfortable working in a busy front desk environment with frequent patient and team interaction.
- Strong organization, attention to detail, reliability, and follow-through.
- Ability to multitask, prioritize, and maintain accuracy in a fast-paced setting.
- Must be able to commit to the full length of the temporary assignment through December.
Preferred Qualifications
- Experience in a physical therapy, occupational therapy, speech therapy, pediatric therapy, or multi-disciplinary healthcare office.
- Familiarity supporting patient services for children or families.
- Experience assigning patients to providers or therapists based on schedules and service needs.