We are seeking a professional, courtesy, and upbeat Mailroom Coordinator to manage the day-to-day operations of a corporate headquarters mailroom. In this highly visible role, you will interact frequently with executive staff and their assistants, ensuring all mail and shipping needs are handled accurately and efficiently.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Duration: Long term contract
Shift: 8:30 AM - 5:30 PM (Mon - Fri)
Responsibilities:
Receiving, tracking, and delivering inbound USPS mail, packages, and small freight deliveries.
Inserting, metering, tracking volumes of, and sending out USPS mail via courier.
Packaging, preparing shipment labels via UPS software, sending tracking information to users, and handing off packages to designated carriers.
Mail/package supply volume tracking and ordering.
Customer service: answering general mail and shipping questions through in-person, email, phone, or instant message communication.
Secure cash handling processes (only outbound checks).
Light Multi-Function Printer (MFP) troubleshooting like clearing paper jams, changing toner, ordering supplies, and requesting service if beyond our capability to resolve.
Utilizing Microsoft suite of software: Outlook, Teams, SharePoint, Excel.
Document scanning on MFPs to end users, tracking scanning volume/time, and quality control on scanned items.
Communication with various vendors regarding outages, business holidays, early departures, etc.
Cleaning and upkeep of the mailroom.