Job Summary

We are seeking a highly organized Legal & Regulatory Assistant for a direct hire opportunity in Kirkland, WA. This role supports a Legal and Regulatory team, including senior legal and regulatory leaders, while helping improve legal workflows, compliance tracking, contract routing, e-billing, project coordination, and knowledge management.

This is an excellent opportunity for a legal administrative or legal operations professional who enjoys structure, process improvement, and cross-functional collaboration. The Legal & Regulatory Assistant will play an important role in helping the team deliver timely, accurate, and business-focused legal support in a professional environment with strong leadership, teamwork, and meaningful exposure to legal, regulatory, corporate compliance, and external affairs matters.

Key Responsibilities

- Manage legal and regulatory project plans, timelines, tracking tools, follow-ups, and coordination with internal teams and external parties.
- Support contract management activities, including document processing, electronic signature routing, contract tracking, execution follow-up, and escalation of outstanding items.
- Maintain regulatory and corporate compliance records, including entity records, annual filings, business license renewals, FCC and other license records, intellectual property database updates, and compliance calendars.
- Assist with litigation and external affairs support, including matter intake, legal holds, discovery coordination, document collection, subpoena processing, contact lists, meeting coordination, and organized file maintenance.
- Evaluate, implement, administer, and improve legal technology tools, vendor relationships, matter trackers, e-billing platforms, and project management systems.
- Conduct targeted factual research, draft clear correspondence and summaries, and support executive-ready materials for legal and regulatory leadership.

Compensation and Benefits

- Compensation: $32 to $38 per hour.
- Job Type: Direct hire.
- Location: Kirkland, WA.

Required Qualifications and Skills

- Manage legal operations projects, timelines, tracking tools, compliance calendars, and cross-functional coordination.
- Support contract routing, electronic signatures, document processing, contract tracking, and legal workflow improvements.
- Assist with regulatory filings, business license renewals, entity records, litigation support, subpoena responses, and organized records management.
- Administer legal technology tools, e-billing processes, matter trackers, vendor coordination, and process improvement initiatives.

- High school diploma or GED required.
- Bachelor’s degree or equivalent practical experience in legal operations or administrative support within a corporate legal department or law firm environment.
- Minimum of 3 years of experience in a law firm or corporate legal department, including legal operations, contracts, regulatory, corporate, or related legal administrative support.
- Highly proficient with Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
- Experience implementing new technology and process improvements.
- Familiarity with matter trackers, e-billing tools, project management platforms such as Smartsheet, or similar systems.
- Strong project management skills with the ability to prioritize and execute multiple initiatives accurately and efficiently.
- Proactive, resourceful, and detail-oriented with strong follow-through, sound judgment, and an ownership mindset.
- Comfortable working in a dynamic environment where priorities may change quickly.
- Strong written, verbal, and interpersonal communication skills with the ability to build effective partnerships with non-legal colleagues.
- Proven ability to maintain strict confidentiality and handle sensitive information with professionalism.
- Ability to work overtime as needed.

Preferred Qualifications

- Experience supporting regulatory, telecommunications, FCC, franchise, right-of-way, licensing, or external affairs matters.
- Prior experience with legal e-billing systems, legal matter management tools, document management systems, or workflow automation platforms.
- Experience maintaining corporate entity records, compliance calendars, and business license renewals.
- Background supporting senior legal leaders, general counsel, regulatory executives, or corporate legal operations teams.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.