Job ID: 1797296
Reference Code: VV-Executive-Administrative Assistant
Executive Administrative Assistant
-Location: Ventura, CA
-Job Type: Full-Time
-Pay: $24.04–$28.85 per hour, depending on experience
-We are seeking an experienced and highly organized Executive Administrative Assistant to provide high-level administrative support to the CEO, executive leadership team, and Board of Directors. This position is ideal for a professional who is detail-oriented, discreet, highly organized, and comfortable managing multiple priorities in a fast-paced environment.
-Qualifications:
• Minimum of 3 years of nonprofit experience preferred.
• Strong proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience with desktop publishing tools such as Microsoft Publisher and Canva.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and professional document presentation.
• Ability to exercise sound judgment and maintain confidentiality.
• Excellent customer service and interpersonal skills.
• Comfortable working with individuals from diverse backgrounds and handling sensitive situations professionally.
***Please send resume to Veronica Vasquez-Gomez at AppleOne Ventura.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Key Responsibilities:
• Provide confidential administrative and project support to executive leadership and the Board of Directors.
• Serve as a liaison between executives, staff, outside agencies, vendors, and the public.
• Prepare, edit, proofread, and format correspondence, reports, presentations, and other official documents.
• Coordinate executive and Board meetings, including scheduling, agendas, meeting packets, and minutes.
• Attend meetings and accurately record and maintain official meeting minutes and records.
• Coordinate travel arrangements, conference registrations, and expense reimbursements.
• Conduct research, compile information, and prepare reports and presentations.
• Coordinate staff and management meetings, events, and special projects.
• Support front desk operations, including screening calls, assisting visitors, and responding to inquiries.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with corporate office tenant relations and maintenance coordination.
• Perform other administrative duties and special projects as assigned.