Job Summary
A direct hire opportunity is available for an experienced Escrow Assistant in Sonoma, CA. This role is ideal for a detail-oriented escrow professional who enjoys supporting real estate transactions, coordinating documentation, and helping ensure a smooth closing experience for clients, agents, lenders, and internal teams.
The Escrow Assistant will play an important support role within a professional real estate and mortgage services environment. This position offers the opportunity to work with a collaborative team, supportive leadership, and experienced industry professionals who value accuracy, communication, teamwork, and exceptional service.
This is a strong fit for someone with 3 to 5 years of escrow experience who is ready to bring strong organizational skills, transaction knowledge, and client service ability to a stable direct hire role.
Key Responsibilities
- Support escrow officers with the opening, processing, and closing of residential or real estate escrow transactions.
- Prepare, review, organize, and maintain escrow files, documents, instructions, and related transaction records.
- Communicate professionally with buyers, sellers, agents, lenders, title representatives, and other parties involved in the closing process.
- Assist with coordinating signatures, document delivery, funding requirements, payoff information, and closing timelines.
- Track transaction milestones and help ensure files are accurate, complete, compliant, and moving forward efficiently.
- Provide responsive customer service while maintaining confidentiality and attention to detail throughout each transaction.
Compensation and Benefits
- Compensation: $26.00 per hour.
- Employment type: Direct hire.
- Location: Sonoma, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support escrow transaction processing from opening through closing.
- Prepare and maintain escrow documentation, file records, and transaction communications.
- Coordinate with real estate agents, lenders, clients, and internal teams to support timely closings.
- Assist escrow officers with daily administrative, compliance, and customer service needs.
- 3 to 5 years of experience in escrow, title, real estate, mortgage, or a closely related transaction support role.
- Working knowledge of escrow processes, real estate closing documentation, and transaction coordination.
- Strong attention to detail with the ability to manage multiple files, deadlines, and priorities.
- Professional communication skills with a customer-focused and team-oriented approach.
- Ability to handle confidential information with accuracy, discretion, and professionalism.
- Strong organizational, follow-up, and problem-solving skills in a deadline-driven environment.
Preferred Qualifications
- Prior experience supporting an Escrow Officer or Escrow Manager in a title, escrow, real estate, or mortgage services setting.
- Familiarity with escrow software, title systems, document preparation tools, or real estate transaction platforms.
- Local market knowledge of Sonoma County or surrounding Northern California real estate transactions.
- Experience supporting high-volume escrow files while maintaining accuracy and strong client service.