We are seeking a detail-oriented and organized Construction Administrative Assistant to support our owner, sales team, and day-to-day office operations. The ideal candidate will have strong communication and organizational skills, the ability to manage multiple priorities, and a professional approach to working with customers, vendors, and internal teams.

Construction or office experience within the construction industry is preferred, but we are willing to train the right candidate.

Key Responsibilities
Provide administrative support to the owner and sales/construction team
Prepare and organize quotes, estimates, bids, proposals, and contracts
Maintain accurate customer, project, and vendor records
Respond to customer inquiries regarding services, pricing, scheduling, and project status
Coordinate communication between customers, vendors, sales staff, and field teams
Assist with scheduling appointments, meetings, inspections, and project activities
Follow up with customers and provide ongoing administrative support
Enter and maintain project and customer information in company systems
Assist with invoices, purchase orders, and other project-related documentation
Maintain organized electronic and physical files
Prepare reports, spreadsheets, and other administrative documents
Track project paperwork and ensure information is accurate and up to date
Assist with various office, construction, and sales-related projects as needed
Qualifications
Previous administrative, construction office, customer service, or sales support experience preferred
Construction industry experience is a plus
Strong written and verbal communication skills
Excellent organizational and time-management skills
Strong attention to detail and follow-through
Ability to multitask and prioritize in a fast-paced environment
Proficient with Microsoft Office, email, and data-entry systems
Comfortable working with numbers, documents, and spreadsheets
Professional, dependable, and willing to learn
Strong problem-solving and critical-thinking skills
Ability to work independently while also supporting a team
The Company is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws. 

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.