Job Summary

A well-established construction organization in Fresno, CA is seeking a Construction Administrative Assistant for a direct hire opportunity supporting the Risk Management Department. This role is ideal for an organized administrative professional with construction, contract administration, or project documentation experience who enjoys working in a fast-paced, team-focused environment.

The Construction Administrative Assistant will provide critical clerical and administrative support related to contracts, subcontractor documentation, compliance records, project files, and communication with project management teams and job site stakeholders. This is a strong opportunity to join a safety-focused company with supportive leadership, a collaborative culture, long-term stability, training and development opportunities, and room for continued career growth.

Key Responsibilities

- Provide administrative support to department leadership, executives, project management teams, and internal stakeholders.
- Set up and maintain new job files, contract records, checklists, tracking logs, SharePoint documentation, and project-specific files.
- Process and track subcontractor contract documents, pay estimates, owner change orders, subcontract change orders, insurance certificates, lien waivers, and compliance documents.
- Prepare letters, transmittals, memos, templates, bid forms, prequalification forms, and other business documents with accuracy and professionalism.
- Maintain secure, organized, and accurate records while reviewing documentation for errors and following up on missing or time-sensitive items.
- Represent the company professionally when communicating with customers, subcontractors, governmental agencies, and internal teams.

Compensation and Benefits

- Direct hire opportunity.
- Salary range: $60,000 to $69,000 per year.
- Employee benefits, training and development opportunities, and career growth were noted.

Required Qualifications and Skills

- Support risk management and contract administration functions for construction projects.
- Manage project documentation, contract files, compliance records, and subcontractor tracking.
- Coordinate administrative communication, document preparation, follow-up, and deadline-driven tasks.
- Maintain accurate records across construction software, SharePoint, spreadsheets, and internal systems.

- Minimum of 3 years of experience as an office administrative assistant, contract administrator, construction administrative assistant, or equivalent role.
- Strong ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent organizational skills, time management, attention to detail, and follow-through.
- Ability to work with minimal supervision while maintaining accuracy and accountability.
- Proficiency with Microsoft Office Suite, including Excel, Outlook, PowerPoint, Word, and SharePoint.
- Experience with Adobe Professional.
- Excellent phone etiquette, verbal communication, and written communication skills.
- Ability to handle confidential correspondence, business documents, and project information with discretion.
- Valid California Driver’s License and driving record that meets company fleet policy requirements when operating a company vehicle for business purposes is requested.
- Must be legally authorized to work in the United States.

Preferred Qualifications

- Experience in the construction industry, especially industrial facilities, infrastructure, or subcontractor documentation.
- Proficiency with Viewpoint Construction Software.
- Experience using Progress and Projections Subcontract Management Software.
- Prior experience supporting a risk management, contracts, project administration, or compliance department.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.