Job Summary Required Qualifications and Skills
We are seeking a detail-oriented Billing Coordinator for a direct hire opportunity in Monrovia, CA within the food and beverage production industry. This role is ideal for a billing, order processing, or customer service professional who enjoys working with customer orders, invoices, pricing details, and cross-functional teams.
The Billing Coordinator will help ensure accurate order entry, timely invoicing, and smooth communication between customers, Sales, Accounting, Shipping, and Logistics. This position offers the opportunity to join a fast-paced, team-focused environment where accuracy, organization, and dependable follow-through are highly valued.
Key Responsibilities
- Accurately enter and process customer orders, verifying customer information, product details, quantities, pricing, and purchase order requirements.
- Prepare and process invoices using QuickBooks and internal systems, ensuring accuracy against orders and shipping documentation.
- Submit invoices through EDI, email, RetailLink, and other customer-specific portals.
- Investigate and resolve billing discrepancies, pricing issues, rejected invoices, and customer deductions.
- Maintain organized customer, order, billing, portal, EDI, and supporting documentation.
- Communicate professionally with customers and internal departments to support timely order processing and payment resolution.
Compensation and Benefits
- Direct hire opportunity.
- Pay range: $26.00 to $28.00 per hour.
- Location: Monrovia, CA.
- Process customer orders and verify order details for accuracy.
- Prepare, submit, and reconcile customer invoices.
- Resolve billing discrepancies, pricing issues, and rejected invoices.
- Maintain accurate billing records and customer documentation.
- High school diploma or equivalent required.
- 2+ years of experience in billing, order processing, customer service, food manufacturing, distribution, or a related field preferred.
- Experience with QuickBooks, ERP or order management systems, Microsoft Office, EDI platforms, and customer portals.
- Strong data entry skills and 10-key proficiency.
- Excellent attention to detail, organizational skills, and mathematical accuracy.
- Strong verbal and written communication skills with a customer-focused approach.
- Ability to manage multiple priorities in a fast-paced environment while working independently and collaboratively.
- Dependable, self-motivated, and committed to resolving issues accurately and efficiently.
Preferred Qualifications
- Bilingual English and Spanish skills.
- Experience with RetailLink or similar customer portals.
- Prior experience in food and beverage production, manufacturing, or distribution.
- Familiarity with food safety, quality standards, workplace safety, and GMP requirements.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.