Job ID: 1792467
Reference Code: BF-Bilingual-Spanish Admin associate
Job Summary
We are seeking a Bilingual Spanish Admin Associate for a contract/temporary opportunity in Woodland Hills, CA within a healthcare services setting. This role is ideal for a detail-oriented administrative professional who enjoys supporting clinical operations, assisting clients and visitors, and helping a busy outpatient program run smoothly.
As the first voice and face many clients, visitors, and partner agencies interact with, this position requires professionalism, kindness, confidentiality, and strong follow-through. The Bilingual Spanish Admin Associate will provide front desk, clerical, scheduling, documentation, and operational support while working closely with clinical staff, psychiatrists, and program leadership.
This is a great opportunity for someone who values meaningful work, supportive teamwork, and a service-focused environment. The role offers exposure to healthcare administration, client services, clinical program coordination, and community-based support operations.
Key Responsibilities
- Manage incoming calls, greet visitors and clients, screen inquiries, direct callers, and handle referral calls according to established policies and procedures.
- Provide administrative, clerical, data entry, documentation, filing, financial reconciliation, and front desk support for a clinical outpatient program.
- Coordinate scheduling for psychiatrists, clinicians, doctor days, client check-ins, follow-up appointments, and other program functions.
- Support psychiatry-related administrative logistics, including appointment reminders, schedule maintenance, pharmacy correspondence, provider communication, and faxed documentation requests.
- Maintain confidential client records, upload and file documents, manage SharePoint or electronic files, prepare meeting notes, and assist with ongoing agency paperwork.
- Handle operational support tasks such as mail, petty cash, office supplies, reports, errands, local travel, office equipment, and agency vehicle log maintenance.
Compensation and Benefits
- Salary range: $23-24
- Job type: Contract/Temporary.
- Assignment duration: 6+ months for leave of absence coverage.
- Location: Woodland Hills, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Provide front desk, phone, scheduling, documentation, and administrative support for a healthcare or clinical program.
- Coordinate psychiatry and clinician schedules, client appointment reminders, follow-ups, and administrative communication with external providers.
- Maintain confidential records, client documentation, files, reports, and eligibility-related paperwork.
- Support day-to-day office operations, including supplies, mail, petty cash, office equipment, errands, and vehicle logs.
- Bilingual Spanish and English communication skills required.
- 1 to 2 years of administrative, clerical, front desk, or office support experience preferred.
- Strong confidentiality, professionalism, judgment, and discretion when handling sensitive client and healthcare information.
- Proficiency with data entry, document management, scheduling, email, faxing, and general office systems.
- Ability to manage multiple priorities, respond to requests efficiently, and maintain accuracy in a busy front desk environment.
- Strong customer service skills with a kind, calm, and respectful approach to clients, visitors, staff, and community partners.
- Ability to take meeting notes, create documents, maintain files, and follow established policies and procedures.
- Willingness to complete local errands and support basic operational needs as assigned.
Preferred Qualifications
- Prior experience in healthcare services, behavioral health, mental health, outpatient clinics, nonprofit programs, or social services.
- Experience verifying Medi-Cal eligibility or assisting with patient financial information forms.
- Familiarity with SharePoint, electronic filing systems, client records, or healthcare documentation workflows.
- Experience coordinating provider schedules, pharmacy correspondence, or external medical provider communications.