Job Summary
A mission-driven nonprofit organization in Ventura, CA is seeking a Bilingual Executive Admin to provide high-level administrative support to executive leadership, the CEO, senior management, and the board of directors. This direct hire opportunity is ideal for a highly organized, detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting leadership, board operations, special projects, and community-focused work.

This role offers the opportunity to work closely with executive decision-makers in a collaborative, values-based environment that emphasizes professionalism, service, diversity, equity, and inclusion. The ideal candidate will bring strong communication skills, sound judgment, confidentiality, and the ability to manage multiple priorities while supporting a positive and mission-focused workplace culture.

Key Responsibilities
- Provide confidential executive administrative support to the CEO, executive leadership, and board of directors, including calendar coordination, correspondence, reports, and special projects.
- Prepare, edit, proofread, and organize complex documents, including memos, board materials, meeting packets, resolutions, reports, and official correspondence.
- Coordinate board meetings, management meetings, staff meetings, and ad hoc meetings, including agendas, packets, minutes, follow-up items, and official records.
- Arrange travel, lodging, conference registrations, training logistics, and reimbursement requests for executive staff and board members.
- Serve as a professional liaison with staff, board members, outside agencies, vendors, tenants, community members, and the public.
- Support office operations, front desk coverage, event planning, conference room scheduling, tenant relations, work orders, and maintenance coordination.

Compensation and Benefits
- Pay range: $24.00 to $28.85 per hour.
- Full-time, non-exempt position.
- Direct hire opportunity.
- Location: Corporate office in Ventura, CA.

Required Qualifications and Skills
- Provide executive-level administrative support to the CEO, executive team, and board of directors.
- Coordinate board meetings, agendas, packets, minutes, resolutions, records, and follow-up action items.
- Manage confidential documents, correspondence, reports, calendars, travel arrangements, and special administrative projects.
- Support office administration, internal communications, external relations, and meeting coordination.

- 3 to 5 years of administrative, executive assistant, secretary, or related office support experience.
- Three years of experience working in the nonprofit sector.
- Bilingual communication skills for supporting diverse internal and external stakeholders.
- Strong Microsoft Office skills, including Word, Excel, Outlook, PowerPoint, and Teams.
- Experience with desktop publishing tools such as MS Publisher and Canva.
- Strong written and verbal communication skills, including business writing, proofreading, editing, and report preparation.
- Ability to take and transcribe accurate meeting minutes, prepare official records, and maintain confidential information.
- Strong organizational skills with the ability to prioritize multiple projects, meet deadlines, and work independently with minimal supervision.
- Excellent judgment, tact, discretion, and professionalism when working with executives, board members, staff, vendors, agencies, and the public.
- Commitment to diversity, equity, inclusion, and working respectfully with people from diverse socioeconomic, cultural, and educational backgrounds.
- Valid California driver’s license and proof of automobile liability insurance.

Preferred Qualifications
- Notary Public is preferred, not required
- Prior experience supporting a CEO, executive director, board of directors, commissioners, or senior leadership team.
- Experience in nonprofit administration, board governance support, public-facing administrative support, or community service environments.

Equal Opportunity Employer / Disabled / Protected Veterans

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https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.