Job Summary
We are seeking a detail-oriented Bid Coordinator for a temporary opportunity supporting K-12 construction and public works projects in Mira Loma, CA. This role is ideal for a construction administration, proposal, or estimating support professional who enjoys organizing deadlines, managing bid documentation, coordinating with subcontractors, and helping project teams submit accurate, compliant proposals.
The Bid Coordinator will work closely with preconstruction, estimating, and project management teams in a fast-paced construction environment. This opportunity offers exposure to public works procurement, educational facility projects, and bid management processes that are essential to successful project awards. Candidates who enjoy teamwork, structured processes, supportive leadership, and contributing to high-impact infrastructure and school construction projects will find this role especially rewarding.
Key Responsibilities
- Monitor and track K-12 school district bidding opportunities, RFQs, RFPs, addenda, and proposal deadlines.
- Maintain bid calendars, proposal schedules, bid logs, databases, and organized electronic files.
- Prepare, assemble, and review bid packages, qualification statements, compliance forms, and proposal submissions.
- Coordinate required documentation, including certifications, licenses, bonds, insurance, and public works compliance materials.
- Solicit subcontractor and supplier participation, distribute bid documents, track quotes, and support follow-up communication.
- Assist estimating and project management teams with documentation, contract execution, and project turnover materials after award.
Compensation and Benefits
- Pay range: $22 to $24 per hour.
- Job type: Contract/Temporary.
- Location: Mira Loma, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Coordinate bid preparation and proposal submissions for K-12 construction and public works projects.
- Track bid opportunities, deadlines, addenda, subcontractor participation, and required compliance documentation.
- Support estimating, preconstruction, and project management teams with organized bid files and accurate documentation.
- Assist with subcontractor outreach, quote tracking, bid package assembly, and post-award turnover documentation.
- 1+ year of experience in public works, bid coordination, proposal management, estimating support, construction administration, or a related role.
- Familiarity with public works contracting procedures, compliance requirements, and construction bid processes.
- Experience using Microsoft Office Suite, including Word, Excel, Outlook, and document management tools.
- Ability to manage multiple deadlines while maintaining accuracy, organization, and attention to detail.
- Strong written and verbal communication skills for coordinating with internal teams, subcontractors, suppliers, and public agencies.
- Ability to maintain bid logs, proposal schedules, electronic files, and documentation in a clear and consistent manner.
Preferred Qualifications
- Experience with K-12 construction, educational facilities, school district procurement, or California public works projects.
- Familiarity with construction management and bid platforms such as BuildingConnected, PlanetBids, Procore, e-Builder, BidNet, SmartBid, or ConstructConnect.
- Understanding of California public contracting processes, public agency requirements, and school district bid documentation.
- Prior experience supporting estimating or preconstruction teams on industrial facilities, infrastructure, or public sector construction projects.