Job ID: 1787661
Reference Code: TH-Administrative-Support Specialist
Job Summary
We are seeking an experienced Administrative Support Specialist for a contract opportunity supporting a public sector transportation environment. This part-time role is ideal for a detail-oriented administrative professional with strong clerical, accounts payable, data entry, and ERP database experience.
The Administrative Support Specialist will provide essential administrative and operational support to management and department staff, helping ensure invoices, payment requests, records, reports, and office processes are handled accurately and efficiently. This is a great opportunity to contribute to a mission-driven public agency environment where teamwork, accuracy, professionalism, and responsive service are highly valued.
The work setting offers structured processes, supportive leadership, and the opportunity to collaborate with multiple departments while supporting important transportation and public service operations.
Key Responsibilities
• Provide clerical, administrative, data entry, and document management support to assigned management and department staff.
• Process expense reports, invoices, progress payments, payment requests, and related accounts payable documentation.
• Review invoices and supporting documents for accuracy and compliance with accounts payable policies and procedures.
• Respond to accounts payable questions and help resolve issues for internal departments and external customers.
• Create online requisitions and coordinate with contract and procurement teams as needed.
• Assist with collecting, reviewing, and analyzing data, preparing reports, charts, budgets, presentation materials, and maintaining digital files and records.
Compensation and Benefits
• Pay Rate: $35.00 to $42.00 per hour.
• Job Type: Contract/Temporary.
• Schedule: 20 hours per week.
• Anticipated Contract Duration: 6 months.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
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The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
Primary duties and projects include:
• Supporting accounts payable processing, invoice review, expense reports, and payment requests.
• Providing administrative, clerical, data entry, and digital records support.
• Creating requisitions and coordinating with procurement and contract teams.
• Preparing reports, charts, budgets, presentations, and related department materials.
Required qualifications and skills:
• High School Diploma or GED equivalent required.
• Minimum of three years of full-time clerical experience required.
• Experience using ERP databases required.
• PeopleSoft experience is required.
• Proficiency with Microsoft Office Suite, including Word, Excel, SharePoint, and Outlook.
• Strong attention to detail and ability to review financial and administrative documentation accurately.
• Ability to communicate effectively both verbally and in writing.
• Strong organizational skills with the ability to manage multiple administrative priorities in a professional office environment.
Preferred Qualifications
• Accounts payable experience is preferred.
• Prior experience supporting government, transportation, public sector, or highly regulated administrative environments is helpful.
• Experience coordinating with procurement, contracts, finance, or accounting teams is preferred.