We are seeking a professional and highly organized bilingual Administrative Assistant for a temp-to-hire opportunity in Escondido, CA. This role supports a business owner within a construction environment, providing trusted administrative, communication, scheduling, and office support.
This is a strong opportunity for an Administrative Assistant who enjoys being a reliable support partner, keeping priorities organized, and helping leadership stay focused and productive. The work environment values professionalism, confidentiality, teamwork, and clear communication. Candidates who are tech-savvy, detail-oriented, and comfortable interacting with customers, vendors, employees, and leadership will be well positioned for success.
Key Responsibilities
- Manage the business owner’s inbox, draft professional correspondence, and help prioritize incoming communications.
- Coordinate personal and professional calendars, schedule meetings, resolve conflicts, and track important deadlines.
- Communicate professionally with customers, vendors, business partners, employees, and leadership.
- Maintain office supply inventory, including ordering paper, cleaning supplies, and other materials needed for daily operations.
- Support office organization, facility needs, internal communications, and general administrative tasks.
- Help maintain a productive, organized, and professional office environment.
Compensation and Benefits
- Pay range: $22 to $25 per hour DOE
- Job type: Temp-to-hire.
- Location: Escondido, CA.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage email communications, professional correspondence, and communication priorities for leadership.
- Coordinate calendars, appointments, meetings, deadlines, and scheduling changes.
- Support office operations, supply ordering, organization, and daily administrative needs.
- Communicate with customers, vendors, employees, business partners, and leadership in a professional manner.
- 2+ years of administrative assistant, executive assistant, office assistant, or administrative support experience.
- Bilingual in Spanish is required
- Strong email management, calendar management, scheduling, and professional writing skills.
- Proficiency with Microsoft Office and general business software.
- Tech-savvy with the ability to learn office systems, communication tools, and administrative processes quickly.
- High level of confidentiality, professionalism, accuracy, and attention to detail.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced office setting.
- Comfortable supporting leadership and interacting with internal and external contacts at all levels.
- Prior administrative support experience in construction or a related business environment is a plus.