Job ID: 1802418
Reference Code: JN-1009-Administrative-Assistant
Job Summary
We are seeking an organized and motivated Administrative Assistant for a temp-to-hire opportunity in Moorpark, CA. This role is ideal for someone with general office experience who is ready to take the next step in their administrative career with a stable organization.
As an Administrative Assistant, you will support daily office operations, assist multiple team members, maintain accurate records, and help keep administrative processes running smoothly. This position offers a positive, team-oriented environment where reliability, attention to detail, and initiative are valued. You will work with supportive office staff and gain exposure to a variety of administrative functions, including document management, data entry, reporting, phone support, and office coordination.
Key Responsibilities
- Scan documents and maintain accurate digital files and office records.
- Create, update, and organize Excel files and spreadsheets.
- Answer incoming phone calls and provide professional front office support.
- Organize credit card receipts for monthly input and tracking.
- Manage bi-weekly tailgate meeting records through an app and spreadsheets.
- Assist office staff with general administrative tasks and data entry in QuickBooks and/or NetSuite.
Compensation and Benefits
- $22 to $25 per hour.
- Temp-to-hire opportunity.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support daily administrative office operations and document management.
- Maintain and update Excel files, spreadsheets, and office records.
- Assist with phone coverage, receipt organization, and general office coordination.
- Enter data accurately into QuickBooks and/or NetSuite.
- 1 to 2 years of administrative, clerical, or general office experience.
- Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
- Strong organizational skills and attention to detail.
- Ability to multitask and manage priorities in a busy office environment.
- Self-starter with the ability to follow direction from multiple team members.
- Professional communication skills and a reliable, team-focused work style.
Preferred Qualifications
- Experience with QuickBooks and/or NetSuite.
- Prior experience supporting office meetings, reports, receipts, or administrative tracking processes.