Job ID: 1792200
Reference Code: GR-Administrative-Assistant
Job Summary
We are seeking a detail-oriented Administrative Assistant for a contract/temporary opportunity in Orlando, FL. This role will support multiple Financial Accounting teams within a fast-paced corporate environment in the entertainment venues and theatres industry.
The Administrative Assistant will play an important role in managing incoming financial correspondence, supporting Accounts Payable processes, organizing documents, and helping ensure critical information is routed accurately and on time. This is a great opportunity for an administrative professional who enjoys working with finance-related processes, collaborating across departments, and contributing to operational efficiency.
This position offers the chance to work with supportive teams, interact with internal business partners and leadership, and build experience in a professional corporate setting. The ideal candidate will be proactive, organized, and comfortable handling sensitive financial documents while maintaining a high level of accuracy and professionalism.
Key Responsibilities
- Receive, review, sort, scan, and process incoming mail, invoices, financial documents, and related correspondence.
- Electronically distribute documents to appropriate departments, stakeholders, and Financial Accounting teams based on urgency and routing requirements.
- Support Accounts Payable, Purchase Order, and Procure-to-Pay administrative processes through accurate coordination and follow-up.
- Maintain electronic records, document management systems, and organized files to support timely access to information.
- Coordinate deliveries and assist with the timely handling of physical and digital financial documents.
- Provide administrative support for multiple accounting teams, including ad hoc projects, special assignments, and daily operational needs.
Compensation and Benefits
- Pay rate: $20 per hour.
- Job type: Contract/Temporary.
- Location: Orlando, FL.
Equal Opportunity Employer / Disabled / Protected Veterans
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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Manage incoming financial correspondence, invoices, and administrative documentation.
- Support Accounts Payable, Purchase Order, and Procure-to-Pay processes.
- Maintain accurate electronic records and document management systems.
- Assist multiple Financial Accounting teams with daily administrative coordination.
- Minimum of 3 years of administrative support experience in a professional office environment.
- Working knowledge of Accounts Payable, Purchase Orders, and Procure-to-Pay processes required.
- High School Diploma or equivalent required.
- Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Strong written and verbal communication skills with a professional demeanor.
- Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.
- Ability to meet deadlines in a fast-paced corporate environment.
- Demonstrated problem-solving skills and sound judgment.
- Comfortable learning new systems and working with technology.
- Ability to interact effectively with employees, business partners, and leadership at all levels.
Preferred Qualifications
- Experience supporting accounting, finance, or corporate operations teams.
- Experience with SAP and Concur.
- Prior experience handling sensitive financial documents in a corporate environment.
- Customer-service mindset with a proactive, resourceful, and collaborative work style.