Job ID: 1790904
Reference Code: JS-Administrative-Assistant
Job Summary
We are seeking a reliable and detail-oriented Administrative Assistant for a contract/temporary opportunity in Coraopolis, PA. This role is ideal for an organized administrative professional who enjoys supporting office operations, keeping information accurate, and helping teams stay on track in a busy manufacturing environment.
The Administrative Assistant will provide day-to-day support to management and team members, assist with communication, maintain records, and help ensure office processes run smoothly. This is a great opportunity for someone with 1 to 2 years of administrative, office support, receptionist, customer service, or coordinator experience who wants to contribute to a productive, team-focused workplace.
Candidates who succeed in this role are proactive, professional, and comfortable balancing multiple priorities while maintaining accuracy and a positive attitude.
Key Responsibilities
- Provide administrative support to management and team members to help ensure smooth daily office operations.
- Answer, screen, and direct incoming phone calls and emails in a professional and timely manner.
- Schedule appointments, coordinate meetings, and maintain calendars as needed.
- Prepare, organize, update, and maintain files, records, documents, and office information.
- Perform accurate data entry and maintain information in company systems.
- Assist with reports, correspondence, special projects, and general office tasks as assigned.
Compensation and Benefits
- Pay range: $24 per hour.
- Job type: Contract/Temporary 11 months (with possibility of extension).
- Location: Coraopolis, PA.
- Shift Times: 3pm - Midnight or Midnight to 8am - Tuesday - Saturday
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Required Qualifications and Skills
- Support daily administrative operations, including communication, scheduling, filing, and documentation.
- Maintain accurate records and data in company systems.
- Assist management and team members with reporting, correspondence, and general office tasks.
- Coordinate with internal departments and external contacts as needed.
- 1 to 2 years of relevant administrative, office support, receptionist, customer service, or coordinator experience preferred.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- High attention to detail and commitment to accuracy.
- Ability to work independently while also contributing effectively as part of a team.
- Professional, proactive, and positive approach to daily responsibilities.
Preferred Qualifications
- Previous administrative support experience in a manufacturing, operations, or fast-paced office environment.
- Experience maintaining calendars, coordinating meetings, and supporting multiple team members.
- Comfortable assisting with special projects and adapting to changing priorities.