Job Summary:

This individual will help oversee and manage the payroll process for a large and diverse workforce, ensure compliance with all applicable labor laws and regulations, and support the day-to-day operations of the payroll function. The Payroll Administrator will play a key role in processing accurate payroll for hourly, salaried, and unionized employees, as well as addressing any payroll-related inquiries or issues.

Key Responsibilities:

· Payroll Processing: Complete in-house weekly payroll for all salaried employees, ensuring proper deductions and taxes are applied. Verify additional payrolls of hourly and union employees.

· Reconciliation and Corrections: Verify payroll deductions, benefits and accruals against general ledger postings. Identify and resolve discrepancies in a timely and accurate manner.

· Garnishments: Manage wage garnishments, including child support, tax levies and other court-ordered deductions. Ensure accurate calculation and timely payment.

· Union Compliance: Assist with both the validation of annual rate changes and the preparation, review and submission of applicable union reports. Ensure timely and accurate remittance of union dues, benefits and contributions.

· Audit Support: Help with internal and external audits related to payroll processing and ensure accurate record-keeping for audit purposes.

· Employee Communication: Address employee payroll inquiries, resolve discrepancies, and ensure a high level of customer service while maintaining strict confidentiality regarding payroll matters.

· Year-End Processing: Assist with year-end processing, including W-2 preparation and distribution, and ensuring tax reporting compliance.

Required Skills & Qualifications:

· Five years of experience in payroll administration

· Knowledge of federal and multi-state payroll laws, including wage and hour compliance

· Excellent attention to detail and organizational skills

· Strong analytical and problem-solving skills

· Proven capability to handle sensitive employee and payroll information with confidentiality

· Effective written and verbal communication skills to interact with employees, managers and government agencies

· Ability to work under pressure and meet deadlines

· Demonstrated ability to work collaboratively within a team environment

· Proficient in Microsoft Excel and other relevant tools and systems

· High school diploma or completed GED

Preferred Skills and Qualifications:

· Experience handling union payroll and multi-state payroll

· Work experience in construction or similar industry

· Experience with Sage 300

· Associate degree or higher

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.