Seeking a full-time Legal Secretary with a minimum of five years’ legal secretarial experience specifically in transactional law, including real estate, contracts, and corporate transactions such as mergers and acquisitions.

Responsibilities:
• Draft, edit, proofread, and finalize legal documents including contracts, sales agreements, and closing documents.
• Assist with all aspects of transactional closings (reviews, signature packets, document finalization, and distribution).
• Maintain organized client files and prepare closing binders and indexes.
• File and order corporate and real estate documentation with relevant agencies.
• Coordinate meetings, manage attorney calendars, and schedule appointments.
• Handle client intake and ensure conflict check procedures are followed.
• Process expense reports, timesheets, and travel arrangements.
• Support attorney billing, collections, and invoice correspondence.
• Perform notarial acts (must hold or be willing to obtain a Notary Public commission).
• Collaborate with attorneys, fellow secretaries, and other firm departments to deliver high-quality legal support.

Qualifications:
• Minimum 5 years of legal secretarial experience in transactional law.
• Proven experience handling contracts, real estate transactions, and corporate legal matters.
• Excellent attention to detail and high-level proofreading skills.
• Strong verbal and written communication abilities.
• Ability to manage multiple tasks and work under deadlines.
• Proficiency with Microsoft Office and legal document management software.
• Experience with BigHand or similar workflow tools preferred.
• Current Notary Public commission or willingness to obtain one.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.