Now Hiring for a temporary Event Coordinator opportunity in Lake Mary, FL!

ASAP Start - up to 6 month contract

Pay: $20/hour

Location: Lake Mary, FL (with occasional local travel required)

Schedule: M-F, 8am to 5pm but must be available to work outside of normal business hours occassionally due to different events

This role is ideal for someone with 1 – 2 years of experience in event management, hospitality or administration, has strong organizational skills and thrives in a fast-paced environment.

Key Responsibilities:
· Assist in coordinating all aspects of event logistics, including venue setup, equipment rentals, catering, transportation, and vendor communications.
· Support the planning process by maintaining timelines, tracking tasks, and updating event checklists.
· Act as a liaison between internal teams, vendors, and attendees to ensure smooth communication and execution.
· Help manage event materials, registration lists, signage, and supplies.
· Provide on-site support during events, including setup, guest assistance, troubleshooting, and teardown.
· Maintain accurate documentation and records of event details, expenses, and feedback.
· Process vendor invoices with accounts payable to ensure all required paperwork is submitted for the timely payment of vendors.
· Travel to local conferences on an as needed basis to support on-site preparations, production, and event breakdown.
· Pre-planning/logistics for in-person Instructor Led Training sessions in both the Lake Mary office and offsite locations.
· Ensure compliance with health, safety, and legal regulations at all event locations.
· Contribute to post-event reporting and evaluations.

Qualifications:
· 1–2 years of experience in event coordination, hospitality, or a similar role.
· Strong organizational skills and attention to detail.
· Ability to manage multiple tasks and priorities under tight deadlines.
· Excellent verbal and written communication skills.
· Proficiency in Microsoft Office Suite/SharePoint; familiarity with event software – CVENT is a plus.
· Familiarity with Smartsheet or similar platform.
· Willingness to work flexible hours, including evenings and weekends as needed.
· [Optional: Associate’s or bachelor’s degree in Event Management, Communications, hospitality, or related field.]

APPLY NOW for this exciting opportunity to be apart of an great event management team!

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.