Job Summary

We are seeking an experienced Subscription Document Specialist for a direct hire opportunity in New York, NY within the financial services industry. This role is ideal for a detail-oriented professional with strong subscription review experience, private wealth management knowledge, and a commitment to accurate investor onboarding.

The Subscription Document Specialist will review private fund subscription documents, including subscription agreements, side letters, AML documentation, and tax forms, while managing document intake, data entry, status tracking, and final package preparation. This position offers the opportunity to work closely with internal stakeholders, offshore teams, legal contacts when needed, and technology platforms that support digital transformation and operational efficiency.

This is a strong opportunity for a proactive professional who enjoys structured processes, high-quality documentation, stakeholder communication, and continuous improvement in a collaborative financial services environment.

Key Responsibilities

- Review, intake, categorize, and validate private fund subscription documents, AML forms, tax forms, side letters, and related investor onboarding materials.
- Manage data entry, document tracking, communication logs, and status updates within Anduin, Appian, and related documentation systems.
- Prepare, collate, and execute final document packages while ensuring accuracy, completeness, and adherence to established checklists and standards.
- Coordinate with internal teams, offshore partners, stakeholders, and legal counsel when required to resolve documentation or onboarding issues.
- Execute test scripts for new fund launches, system updates, bug fixes, and enhancement releases while maintaining an accurate issue tracker.
- Support documentation governance, process improvement, reporting, dashboard generation, and document migration initiatives.

Compensation and Benefits

- Salary: $110,000 per year.
- Job Type: Direct Hire.
- Location: New York, NY.
- Employment Type: Full-time.

Required Qualifications and Skills

- Manage subscription document review and investor onboarding workflows for private funds.
- Maintain accurate documentation trackers, issue logs, communication records, and final onboarding packages.
- Support system testing, new fund launches, enhancement releases, and documentation process improvements.
- Collaborate with internal teams, offshore resources, and key stakeholders to ensure timely and accurate completion of onboarding activities.

- 5+ years of hands-on experience in subscription review, documentation management, drafting, content governance, or related financial services operations.
- Strong knowledge of private fund subscription documents, AML documentation, tax forms, side letters, and investor onboarding processes.
- In-depth understanding of Private Wealth Management operations.
- Bachelor’s degree in business administration, finance, or a related field.
- Strong proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Experience using documentation management systems and collaboration platforms such as SharePoint, Confluence, or similar tools.
- Excellent analytical, organizational, problem-solving, and multi-tasking skills.
- High level of accuracy, attention to detail, and commitment to quality.
- Strong communication skills with the ability to manage stakeholder inquiries and provide clear documentation.
- Ability to work in a fast-paced environment while managing multiple priorities and deadlines.

Preferred Qualifications

- Prior working knowledge of Anduin and Appian.
- Familiarity with regulatory requirements in the financial services industry.
- Experience with project management tools and software.
- Knowledge of data analysis, reporting tools, dashboards, and documentation system reporting.
- Experience supporting digital transformation initiatives, document migration, and documentation workflow standardization.

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:
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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.