Senior Project Administrator – Certified Payroll & Compliance

Location: Deerfield Beach, FL (On-Site)
Employment Type: Full-Time
Salary Range: $100,000 – $115,000 (DOE)

About the Opportunity

AppleOne is partnering with a highly established commercial General Contractor headquartered in Deerfield Beach, Florida, with over 40 years of continuous operations in the South Florida market.

This organization is known for its long-standing reputation, stable leadership, and delivery of publicly funded, affordable housing, and complex commercial construction projects. They have asked AppleOne to identify a strong, bilingual Senior Project Administrator who is highly experienced in certified payroll, labor compliance, and lien law administration.

Position Summary:
The Senior Project Administrator plays a critical, hands-on role supporting project management and accounting operations by overseeing:

Cost-Plus and GMP billing
Certified payroll and labor compliance
Section 3 and affordable housing documentation
Florida lien law administration
Risk management and audit readiness

This role does NOT include budgeting, cost forecasting, profitability analysis, or project financial projections.
The focus is strictly on billing accuracy, compliance, documentation, and regulatory adherence from project setup through close-out.

Mandatory Requirements (Non-Negotiable)

? Bilingual – English / Spanish
? Procore experience
? Sage 300 experience
? Certified Payroll (Davis-Bacon / Prevailing Wage)
? Section 3 / Affordable Housing project experience

Key Responsibilities
Project Setup & Administration

Support Project Management with project setup, ensuring all documentation is complete and compliant

Prepare and file Notices of Commencement accurately and on time

Set up subcontractors and vendors, confirming all pre-qualification requirements

Process and distribute owner contracts, exhibits, subcontracts, purchase orders, MSAs, PCCOs, and related agreements

Cost-Plus & GMP Billing

Prepare, review, and submit Cost-Plus and GMP owner billings per contract requirements

Collect, review, and submit project invoices and pay applications for approval

Ensure approved costs are accurately imported into Sage 300

Coordinate billing documentation with Accounting to ensure accuracy and timeliness

Subcontractor, Vendor & Risk Management

Collect, track, index, and maintain all payment-related documents including:

Subcontracts, POs, change orders

Bonds, lien waivers, affidavits

Notices to Contractor / Owner

Notices of Non-Payment and close-out documents

Track Notices to Contractor, Notices to Owner, and lower-tier lien waivers in compliance with Florida lien laws

Maintain current insurance certificates and required endorsements

Coordinate insurance documentation with the company’s insurance broker

Work directly with subcontractors and vendors to resolve documentation, compliance, and payment issues

Take ownership of agreement and insurance issues, escalating as needed

Certified Payroll, Labor & Section 3 Compliance

Enforce Davis-Bacon, prevailing wage, certified payroll, and Section 3 requirements

Review and verify Certified Payroll reports for accuracy and compliance

Collect, track, and submit labor compliance and Section 3 documentation for owner and governmental reporting

Maintain organized, audit-ready compliance records

Project Close-Out & Audit Support

Coordinate with Project Management and Accounting to ensure timely project close-out



Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.