Job Summary

We are seeking a highly organized and proactive Senior Administrative Assistant to provide executive-level administrative support to a Project Executive within a fast-paced construction environment. This role is critical to the success of project operations and requires strong construction industry knowledge, exceptional attention to detail, and the ability to manage multiple priorities with discretion and professionalism.

Key Responsibilities

Provide direct administrative support to the Project Executive, including calendar management, meeting coordination, and travel arrangements

Prepare, edit, and manage construction-related documents such as contracts, subcontracts, change orders, RFIs, submittals, and meeting minutes

Coordinate internal and external meetings with owners, architects, subcontractors, and project teams

Track project documentation, deadlines, and action items to ensure timely follow-up

Assist with bid preparation, proposal assembly, and preconstruction documentation

Maintain organized electronic and physical filing systems in accordance with company standards

Support project financial administration, including invoice tracking, cost reports, and budget documentation

Serve as a point of contact for internal teams and external partners on behalf of the Project Executive

Handle confidential and sensitive information with discretion

Support additional executives or project teams as needed

Required Qualifications

Minimum 5–7 years of administrative experience, preferably in construction, engineering, or real estate development

Prior experience supporting senior-level executives or project leadership

Strong working knowledge of construction terminology, documentation, and workflows

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Experience with construction management software (e.g., Procore, Bluebeam, Viewpoint, or similar) preferred

Excellent written and verbal communication skills

Exceptional organizational and time-management skills

Ability to manage competing priorities in a deadline-driven environment

Preferred Qualifications

Associate’s or Bachelor’s degree

Experience working for a General Contractor

Familiarity with contract administration and compliance documentation

Experience supporting large-scale commercial or infrastructure projects

Skills & Competencies

Proactive and detail-oriented

Professional demeanor and strong interpersonal skills

Problem-solving mindset

Ability to work independently and anticipate executive needs

High level of discretion and confidentiality

For immediate consideration, apply today!

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.