Senior Medical Administrative Assistant (Practice Support)
Direct Hire | Start ASAP
Location: Murrieta, CA (Primary), with occasional travel to Temecula and Menifee
Compensation: $25–$30 per hour depending on experience

We are seeking an experienced Senior Medical Administrative Assistant to serve as the primary support to the Practice Manager and clinical providers within a high-volume, well-established medical practice. This role supports daily operations, credentialing, scheduling, bookkeeping, benefits administration, and overall practice efficiency. The right candidate thrives in a fast-paced medical environment and has strong Excel and organizational skills.


Key Responsibilities:
Administrative and Operational Support:
Serve as primary administrative support to the Practice Manager and providers

Maintain accurate provider schedules in the EHR and other internal systems

Assist with provider and hospital credentialing tasks

Support daily operations across multiple office locations and ensure effective workflow

Create and maintain spreadsheets, tracking logs, and databases (including pivot tables)

Maintain administrative filing systems, including confidential employee records

Oversee office and medical supply inventory

Create service and work orders for equipment or facility needs

Provide general office support to maintain smooth operations


Bookkeeping and Accounts Payable (Approximately 20 percent of position):
Support accounts payable by filing invoices and verifying payments

Follow up on discrepancies and ensure accurate posting

Assist with tracking deposits and ensuring they are received and balanced

Work within established bookkeeping processes alongside QuickBooks entries performed by the Practice Manager


Benefits, HR, and Compliance Support:
Assist with employee benefits administration and enrollment

Maintain and update 401(k) tracking spreadsheets after each payroll

Assist with malpractice and other policy administration as directed

Support HR tasks including onboarding, documentation, and compliance tracking

Maintain credentialing, CME records, and communicate upcoming deadlines to providers


Required Qualifications:
Minimum 5 years administrative experience

Minimum 3 years experience in a medical office environment

Strong Microsoft Excel skills, including pivot tables

Experience in credentialing, benefits administration, or HR support

Strong organizational and time-management skills

Excellent written and verbal communication skills

Ability to work independently and maintain confidentiality

Ability to travel occasionally to the Temecula and Menifee offices


Education:
High School Diploma required


Work Schedule:
Office hours: 7:30 a.m. to 5:30 p.m.

Full-time, 8-hour shift scheduled within the above window

Primary location: Murrieta, CA


Benefits:
Medical insurance 85 percent employer-paid after 60 days

Dental, vision, and supplemental plans available after 60 days

Vacation: 10 days per year, eligible after 90 days

Sick time: 5 days per year, eligible after 90 days

401(k) eligibility after one year with employer match

Supportive and collaborative work environment

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.