Senior Accounts Payable Specialist
Location: Fort Lauderdale, FL (On-site, 5 days/week)
Job Type: Full-Time
Reports To: Accounts Payable Supervisor


Company Overview:
This company is a leading self-perform solar EPC (Engineering, Procurement, Construction) company headquartered in Fort Lauderdale, Florida.

Position Overview:
We are seeking an experienced and detail-oriented Senior Accounts Payable Specialist to join our fast-paced accounting team. This role plays a lead function within the Accounts Payable department, responsible for performing more complex tasks such as final approval of credit card transactions, vendor onboarding, and monthly reconciliations. The senior specialist also supports the Accounts Payable Supervisor and may guide or review the work of team members. The ideal candidate has senior-level A/P experience, is highly organized, and demonstrates a high level of accuracy.

Key Responsibilities:
Assist with weekly accounts payable run using Sage 300
Select and prepare invoices for weekly A/P run for Accounts Payable Supervisor to pay
Review and match invoices, lien waivers, and releases of liens for payment accuracy and timing
Final reviewer for AMEX and Comdata credit card transactions to ensure proper coding to department budgets
Oversee monthly reconciliation of corporate cards and ensure accurate posting of payment and accounting dates
Manage employee receivables for personal charges on corporate cards and communicate repayment instructions to cardholders
Perform vendor setup: collect and verify documentation (e.g., W-9s) in compliance with GAAP
Ensure adherence to accounting standards and internal controls; assist with audits by preparing and organizing required documentation
Review and export invoices, ensuring accuracy and completeness of key details including vendor name, invoice number, payment amount, payment date, and accounting date
Assist the Accounts Payable Supervisor with reporting and other A/P-related duties

Skills & Qualifications:
Exceptional attention to detail with a high level of accuracy and efficiency
Proficient in Microsoft Office Suite and construction accounting systems (Sage 300 preferred)
Extensive knowledge of accounts payable processes and specialty contractor accounting practices

Education & Experience:
Minimum 4 years of A/P experience, with at least 3 years in construction accounting
Senior-level A/P experience required
Must be able to work on-site full-time at the Fort Lauderdale headquarters

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.