Scheduling & Office Coordinator
Location: Onsite Schedule: Monday to Friday, 8:00 AM – 4:30 PM (37.5 hours/week)
Pay: $19–$22/hour
Overview: We are hiring an experienced dependable Office Coordinator to handle scheduling tasks and keep day-to-day operations running smoothly. This role involves managing calendars, supporting team members, and coordinating general office functions.
Key Responsibilities:
• Oversee scheduling and daily calendar management
• Greet clients and assist with conference room coordination
• Handle incoming and outgoing mail, faxes, and deliveries
• Maintain cleanliness and organization of common areas
• Scan and distribute documents, prepare UPS shipments
• Place lunch orders and decorate for holidays
• Run occasional errands (courthouse, bank, post office, etc.)
• Support team during downtime and handle miscellaneous tasks
• Communicate office closures to service providers
Qualifications:
• Minimum two years of office experience
• Proficiency in Microsoft Outlook and Word
• Familiarity with scanners, copiers, fax machines
• Strong organizational and communication skills
• Ability to prioritize and handle multiple tasks calmly and efficiently
• Must be punctual, dependable, and flexible
• Valid NYS driver’s license and reliable transportation required
Additional Requirements:
• Clear spoken English and professional appearance
• Ability to lift up to 20 lbs, use basic office tools (ladder, cart)
• Comfortable with repetitive movement and shelving tasks


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.