About the Role:
We are seeking a detail-oriented, proactive Scheduling Coordinator to support our outpatient clinic operations. This role ensures accurate staffing, smooth daily workflows, and consistent communication between providers, staff, and leadership. If you thrive in a fast-paced clinical environment and excel at keeping complex schedules organized, we’d love to meet you.

Required Qualifications:
High School Diploma or GED
Experience with EPIC or FAST systems
Minimum 1 year of recent experience in an outpatient clinic or medical office setting
Ability to read, understand, and respond to detailed oral and written instructions


Preferred Qualifications:
2+ years of recent experience in large-scale staff and physician scheduling
Certification in healthcare administration or scheduling
Strong understanding of medical terminology
Experience with UKG (Kronos)


Primary Duties and Responsibilities:
Develop and maintain comprehensive staff and provider schedules, ensuring full coverage for all clinic shifts
Enter, update, and adjust schedules in UKG (Kronos) to reflect real-time staffing changes
Monitor daily staffing levels and respond promptly to last-minute changes (illnesses, emergencies, volume fluctuations)
Ensure scheduling compliance with organizational policies, labor laws, and departmental guidelines
Publish schedules on a regular cadence and communicate all changes clearly and in advance
Coordinate weekend and holiday staffing using fair, equitable rotation practices
Process time-off requests, verify eligibility, and obtain required approvals
Update schedules for approved time off and arrange coverage as needed
Track attendance, availability, and reliability; escalate concerns to management when necessary
Collaborate with HR and Payroll to reconcile schedules with recorded time-off and payroll records
Conduct routine scheduling audits to ensure accuracy, compliance, and completeness
Monitor adherence to work-hour limits, overtime rules, and departmental policies
Prepare and deliver staffing reports using UKG, Excel, or Tableau
Recommend process and workflow improvements based on audit findings and operational needs


What We’re Looking For The ideal candidate is:
Organized and meticulous
Comfortable managing frequent updates and high-volume scheduling
An excellent communicator
Skilled at balancing fairness, compliance, and operational priorities

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.