Senior Payroll Administrator

Employment Type: Temp-to-Hire

Experience Level: 6–10 years

Job Summary

We are seeking an experienced Senior Payroll Administrator to oversee the accurate and timely processing of payroll while ensuring full compliance with federal and state regulations. This role is responsible for payroll funding, reconciliation, reporting, and system optimization, and serves as a subject matter expert collaborating closely with HR, Finance, and IT teams.

Key Responsibilities

Process and manage all payroll activities, including maintaining records and reviewing payroll reports for accuracy

Prepare payroll funding and perform reconciliations related to payroll and benefits

Ensure compliance with all federal, state, and local payroll tax regulations, filings, and payments

Oversee audits related to payroll, benefits, employee changes, cost center updates, new hires, and terminations

Respond to complex payroll inquiries requiring in-depth investigation and analysis

Participate in HRIS upgrades, enhancements, patches, and testing; document and track issues and outcomes

Audit payroll and system reports post-upgrade to ensure data integrity

Develop and maintain desk manuals, process documentation, job aids, and training materials

Support benefits administration processes, including open enrollment, eligibility, deductions, and reconciliations

Required Knowledge, Skills & Abilities

Advanced working knowledge of Oracle Fusion, including payroll processing, reporting, and troubleshooting

Proven experience with ADP, including integrations and reconciliations

Extensive experience processing multi-state payroll, including tax compliance and regulatory updates

Strong understanding of payroll systems, accounting principles, and bookkeeping

Ability to identify, document, and recommend system enhancements and automation opportunities

Experience collaborating with HRIS, Finance, and IT as a payroll subject matter expert

Working knowledge of employee benefits administration, including:

Eligibility, enrollment, coverage options, and contribution calculations

Open enrollment testing, validation, and audits

Payroll-to-benefits reconciliation

Additional Skills & Competencies

Knowledge of workers’ compensation and leave administration (preferred)

Experience with retirement plans such as 401(a), 401(k), and 457(b)

Strong understanding of federal and state employment laws, IRS, DOL, SSA regulations, tax payments, and levies

Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint

Excellent organizational, time management, communication, and problem-solving skills

Ability to manage deadlines while maintaining accuracy and attention to detail

Preferred Certifications

Certified Payroll Administrator

Certified Payroll Professional (CPP)

Required Experience

5+ years of direct payroll experience and/or accounting or a related field

Education

High School Diploma or GED (required)

Bachelor’s degree or 3 years of relevant experience, or an equivalent combination of education and experience

Business Administration or a related field preferred

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.