Job Summary

We are seeking a detail-oriented Receptionist/ Assistant Admin for a contract/temporary opportunity in Novato, CA. This role is focused on document imaging, administrative support, records organization, and quality control within a banking and consumer lending environment.

This is a great opportunity for someone who is organized, dependable, and comfortable working with paper files, scanning equipment, and digital document systems. The role offers a structured, team-oriented work environment with supportive leadership, clear daily expectations, and the opportunity to build valuable administrative and document processing experience.

Key Responsibilities

- Scan and convert paper documents into accurate electronic files.
- Review documents for completeness, accuracy, and readability before and after processing.
- Ensure scanned files meet company quality control and document management standards.
- Retrieve, sort, organize, and prepare documents as requested.
- Monitor daily scanning workflow to support timely processing and productivity goals.
- Report scanning errors, equipment issues, or document discrepancies for prompt resolution.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.