About the Role

We are seeking a friendly, organized, and reliable Receptionist to join our team. This role is the first point of contact for our clients, visitors, and staff. Someone who sets the tone for a positive and professional office experience. The ideal candidate will have at least one year of receptionist or administrative experience and excellent communication and multitasking skills.

Key Responsibilities

Greet and assist visitors in a professional and courteous manner.

Answer and route incoming phone calls, emails, and messages efficiently.

Manage the front desk area and ensure it is tidy, organized, and welcoming.

Schedule appointments, meetings, and conference room reservations.

Handle incoming and outgoing mail and deliveries.

Support administrative functions such as filing, data entry, and document preparation.

Maintain office supplies and coordinate with vendors as needed.

Assist with special projects and provide general support to the administrative team.

Qualifications

Experience: Minimum 1 year of receptionist or administrative experience required; 2 years preferred.

Education: High school diploma or equivalent required; some college coursework preferred.

Skills:

Excellent verbal and written communication skills.

Strong organizational skills and attention to detail.

Proficiency in Microsoft Office (Word, Excel, Outlook) or similar software.

Ability to multitask and handle a fast-paced environment with professionalism.

Language: Bilingual in English and Spanish strongly preferred.

Attributes for Success

Friendly, welcoming, and customer-focused demeanor.

Dependable and punctual with a strong work ethic.

Team player with a positive attitude and willingness to help.

Professional appearance and demeanor at all times.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.