A great organization is looking to hire a receptionist to join their team. This is a great opportunity for someone who is looking for career stability and growth. In this opportunity as the receptionist, you will be responsible for welcoming and greeting all visitors, clients and employees. This role is great for someone who is organized, courteous, and excels in a fast-paced environment. The successful candidate will manage front office operations, provide administrative support, and ensure a positive experience for everyone entering our office.

Key Responsibilities
Front Desk Management
-Greet and assist visitors, clients, contractors, and staff professionally and warmly
-Answer and direct incoming phone calls
-Maintain a clean and organized front desk area
-Handle incoming mail and packages, ensuring timely distribution
Administrative Support
-Perform clerical duties including data entry, filing, and photocopying
-Schedule meetings and prepare necessary materials
-Manage office supplies and inventory
-Support senior staff and management with administrative tasks
-Scheduling and Coordination
-Maintain office calendar and schedule appointments
-Coordinate with contractors, suppliers, and clients regarding project timelines
-Manage visitor sign-ins and access control
-Client Relations
-Serve as the primary contact for clients and partners
-Handle inquiries and ensure timely follow-up
-Maintain confidentiality and professionalism
-Office Communication
-Act as the communication hub for internal and external messages
-Manage phone systems, email, and digital platforms
-Ensure compliance with visitor sign-in and escort protocols
-Support a safe and secure office environment
-Assist with special projects as needed
-Contribute to a positive and professional office culture

Skills:
-Strong verbal and written communication
-Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
-Excellent multitasking and organizational skills
-Discretion in handling confidential information
-Strong interpersonal skills and a proactive attitude


Qualifications
Education:
-High school diploma or equivalent (required)


Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.