Job Title: Purchasing Specialist
Location: Orlando, FL 32804 (100% onsite)
Pay: $16-17/hour
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Employment Type: Temporary with potential to become permanent
Industry: Non-Profit Healthcare Organization

Job Summary

As a Purchasing Specialist, you will play a vital role in supporting the procurement process for medical products, office supplies, and furniture. You will be responsible for processing purchase requisitions, managing purchase orders, vendor relations, and ensuring timely delivery of goods. Your focus will be on procurement activities where specifications are well defined, supporting multiple departments to maintain inventory and supply chain efficiency.

Key Responsibilities
Process purchase requisitions by gathering necessary authorizations and signatures.
Manage the 3-way match process for all purchase orders, including purchase requisitions, purchase orders, packing slips, and invoices.
Create purchase orders in GP and forward completed payment packages to AP/Finance.
Research and obtain competitive pricing; place orders via vendor websites, platforms, or phone.
Develop and maintain vendor relationships; schedule and attend quarterly business reviews with major vendors.
Manage formulary to identify cost-saving opportunities and recommend preferred vendors to reduce vendor count and standardize product lines.
Use company credit cards for purchases not available through credit accounts and reconcile statements monthly with proper documentation.
Maintain purchasing supply room inventory, manage par levels, and process PPE requests.
Assist departments in establishing and managing PPE par levels and inventory revisions.
Coordinate supply room transfers and provide month-end reports for cost center allocations.
Support delivery and mail distribution activities, including sorting deliveries, managing urgent orders, and organizing next-day deliveries.
Coordinate returns by creating shipping and vendor return labels and repackaging items as needed.
Assist in implementing and championing a web-based procurement platform, serving as the primary contact between the organization and the platform host.
Monitor and report on platform-generated compliance and exceptions, recommending improvements to increase adherence to procurement policies.
Maintain a high standard of ethical and professional conduct while adhering to agency policies and procedures.

Qualifications
2+ years of previous purchasing experience
Strong organizational skills with attention to detail.
Effective communication skills, both written and verbal.
Experience in purchase order processing and vendor management preferred.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Proficiency with procurement systems or platforms is a plus.
Commitment to ethical standards and confidentiality.
Additional Information

This is a temporary position with the possibility of conversion to a permanent role.
Must be able to work onsite full-time at the Orlando, FL location.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.